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How do I edit an employee's W-2 to add State Disability Benefits

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How do I edit an employee's W-2 to add State Disability Benefits

There's no option to edit a W-2 form in QBO, Pregym.


The W-2 form in the Online version is already in PDF format. The data displayed there are based on the paychecks you have created. To add the State Disability Benefits on the form, we'll have to correct the paychecks.


If only one paycheck is affected, you can delete it, edit the employee's home address, and then recreate the paycheck.


Here's how:

  1. Click Workers on the left panel.
  2. Select Employees.
  3. Click the Paycheck List option below Run Payroll.
  4. Change the date range if necessary, and then select the paycheck that needs to be deleted.
  5. Click Delete.
  6. Check the box to complete the deletion, and then select Delete Paycheck.

However, if you need to add the state disability to multiple paychecks, please give us a call so we can correct them for you.


Here's how to get our phone number:

  1. Go to this link
  2. Select QuickBooks Online.
  3. Click the Employees and payroll topic.
  4. Select the W-2s sub-topic.
  5. Scroll down and click the Get Phone Number button.

I'll be right here if you need anything else. Thanks for dropping by.

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