How do I file and print payroll taxes without a current QB subscription?

You can use the trial version of QB Desktop Enterprise Gold as a workaround.

I'm here to ensure you can successfully file and print payroll taxes without a current QuickBooks subscription, Dave

You can manually fill out the required forms such as W-2s or 1099s. These forms can be obtained from the IRS website or ordered through office supply stores. Ensure you have the correct forms for the tax year.

Collect all necessary information for your employees, including names, addresses, Social Security numbers, and total earnings for the year.

Fill out the forms accurately. For W-2s, include wages, tips, and other compensation along with tax withheld. For 1099s, report payments made to independent contractors.

You can consider downloading and installing the trial version of QuickBooks Desktop (QBDT). If you have a backup file that you've previously downloaded, simply restore it within the application. This will allow you to access your data and use it as a reference for your accounting needs. 

After completing the forms, send them to the IRS by mail. Ensure you meet the filing deadlines to avoid penalties.

These resources consist of instructions on how to generate and file tax forms:

• Create and file 1099s with QuickBooks Online.
• File your W-2 and W-3 forms.

Keep us updated about filing your tax form. I'm always here to assist you.

I too have a question regarding this.  I need to send W2s for my previous employees.  We sold our business last September therefore didn't renew my QB subscription in October and now need to send W2s and don't have a way to print them. If I compile the information into Excel (which I think would be the correct information), is that all I need to do manual forms?  Please help as I was a long time user of QB as we owned two locations for almost 25 years and recently retired.

Thank you!!

Congratulations on your retirement, Smith.
 

Your idea of compiling your previous employee's W-2 in Excel is an excellent choice. I'll discuss more information regarding this below.
 

To achieve your goal, you'll have to ensure the accuracy of the employees' W-2s details and amounts for the boxes. Then, manually enter and gather those entries in Excel. After that, purchase a blank W-2 form and input the required details to fulfill it using the data you've generated in Excel.

You can coordinate with your previous worker to secure correct information such as their full name, address, and Social Security number. Then, submit the form manually to the IRS.
 

Moreover, you can contact the IRS directly if you have more questions about handling W-2s for your closed business. They can provide further assistance or insights regarding this matter.
 

Additionally, I'm adding this article that can supply you with the complete rules and regulations of the IRS for W-2 filings: Understand the IRS regulations for filing 1099s and W-2s.

Should you have further queries about managing your W-2s, hit the Reply button so we can help you out. Take care and enjoy your retirement.

@Smithhome89 

QB Desktop or QB Online?