How do I give paid time off to an employee?

Hello, @bcbradley3-gmail.

With QuickBooks Online Payroll, QuickBooks Desktop, and Intuit Online Payroll, you can set up and track the time your employees take. First, you’ll set up time-off policies like paid or unpaid time off, sick pay, and vacation pay. If you need to, you can add time off at any point if someone needs more.

Because the steps taken will depend on which product you're using, I'm linking the article on setting this up: Set up and track time off in payroll.

Here, you'll determine what you'll need to do to get this set up to get tracking PTO for your employees. Let me know what other questions you have on this, I'm happy to help! 

Jessica-

I have set up the PTO plan according to the link that you listed, however, I don't understand how it is tracked.  I use Quickbooks for payroll and my employees use the timesheets to enter their hours (even though they are salary).  How do they enter PTO to track against the plan I've set up?

thank you so much!

Happy Friday, @sarahkuchar.

Let me share some information on how this works.  When PTO is mapped to their PTO code in QuickBooks Time, it will deduct from their hours' balance in Quickbooks Online, and it will deduct from their PTO hours set up in QuickBooks Time.  Keep in mind, these are two separate systems in the two programs, so you'll want to mirror the rules, balances, and accrual rates in both.  

So, you'll just want to make sure when your salaried employees are out on PTO, that the correct time code is selected on their timesheets and is mapped correctly. 

I'm attaching an article on mapping payroll items: Map QuickBooks payroll items to QuickBooks Time.

Let me know if you have more questions on this, I'm around! 

Thank you!  Do I have to have Quickbooks Time in order for employees to enter PTO?  I have Quickbooks Online Advanced and Quickbooks Payroll only.  thank you!

Hi there, sarahkuchar.

Yes, you'll need to have QuickBooks Time since the mapping happens upon the integration between QuickBooks Online and QuickBooks Time.

You can check this reference for the detailed steps to map the payroll items: Map QuickBooks payroll items to QuickBooks Time.

Let me know if ever you need help in mapping the items. I've got your back!