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How do I make sure the name on the first line of the 1099 matches the TIN? Where does QBE pull the vendor info for line 1 if there is a Company & an individual name?

 
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QuickBooks Team

How do I make sure the name on the first line of the 1099 matches the TIN? Where does QBE pull the vendor info for line 1 if there is a Company & an individual name?

We're glad to have you here, BeccaL.

 

Let me share with you on how QuickBooks Online pulls up vendor information that shows on the 1099 form.

 

QuickBooks Online gets the information from the vendor profile.  You can review the setup and edit necessary vendor details by following the steps below:

 

  1. On the left navigation panel, click Expenses.
  2. Choose Vendors.
  3. Find and select a VENDOR/COMPANY.
  4. Select Edit at the upper right part of the screen.
  5. Review and make some changes if needed with the *Display name as and the Business ID No.
  6. Click Save.

Once done, please check the Vendor Contact List Report to see if the TIN matches with the vendor name.

 

Here are the steps on how to pull up the report:

  1. On the left navigation panel, click Reports.
  2. In the search box at the upper right part of the screen, search Vendor Contact List.
  3. Under the VENDOR CONTACT LIST box, click the Gear icon.
  4. If you can’t see the Tax ID checkbox, click Show More.
  5. Put a check mark on the checkbox beside Tax ID, and click Run report.​​​​​​ The page will automatically refresh for you to be able to see the TAX ID.

If you're referring to Box 1 on the 1099 form, QBO reports all vendor payments that are associated with Rents. Here’s an article for more details about the 1099 boxes and how to set them up: 1099 E-File Service—QuickBooks Online Setup, Troubleshooting, & FAQs.

 

That should be it. Feel free to post again in the QuickBooks Community space if you have any other concerns. Have a blissful day!

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