How do I set up a new vendor who is a sole proprietor who is a DBA and has an EIN?

diane-butler · ‎January 22, 2020

Jen_D · ‎January 22, 2020

Adding new vendors in QuickBooks Desktop is easy. Here's how:

Go to the Vendors menu and select Vendor Center.
Click the New Vendor drop-down arrow and select New Vendor.
In the Vendor Name field, enter the name of the vendor as you'd like it to appear on your Vendors list.
Use the Company Name section for the DBA name.
Go to the Tax Settings tab to add their Tax ID.
On each tab, enter information as needed.
Hit OK when done.

To learn more about adding lists in QuickBooks Desktop, checkout this article: Add and edit multiple customers, vendors, and items.

If you have any questions about this, let me know in the comment. I'm here to help any time. Have a wonderful rest of the week. Cheering you continued success!

View solution in original post

Jen_D · ‎January 22, 2020

Hi there, @diane-butler,

Adding new vendors in QuickBooks Desktop is easy. Here's how:

Go to the Vendors menu and select Vendor Center.
Click the New Vendor drop-down arrow and select New Vendor.
In the Vendor Name field, enter the name of the vendor as you'd like it to appear on your Vendors list.
Use the Company Name section for the DBA name.
Go to the Tax Settings tab to add their Tax ID.
On each tab, enter information as needed.
Hit OK when done.

To learn more about adding lists in QuickBooks Desktop, checkout this article: Add and edit multiple customers, vendors, and items.

If you have any questions about this, let me know in the comment. I'm here to help any time. Have a wonderful rest of the week. Cheering you continued success!

SeaBkk · ‎January 26, 2024

I followed these instructions and the 1099 prints to the DBA company name with the sole Proprietor SS#.

Other years I wondered if I had done it right, and I got a letter from IRS saying the SS# and the name didn't match. I've never redone it because I assumed the IRS goes by SS#.

Is that the way it works for other people producing 1099-NECs?

RoseJillB · ‎January 26, 2024

Thank you for joining this thread and letting us know about your concern about filing 1099s in QuickBooks Desktop (QBDT), @SeaBkk.

When setting up your vendor profile, it’s advised to review everything to avoid any discrepancies at the time of filing taxes. Knowing that you received an email from the IRS about the discrepancies in the details, you’ll want to review your vendor’s information to verify everything and correct this moving forward.

In your case, you’ll need to submit an amended form outside QuickBooks to correct an error or make other changes to it. This way, we can keep compliant with the IRS and submit forms with the correct details.

Moreover, you can produce a copy of your 1099s to either send your vendor a copy via mail or keep them for backup purposes. You can do so by referring to this article for complete guidelines: Print your 1099 and 1096 forms.

Feel free to get back to this thread if you have other questions about 1099s or any QuickBooks-related topics. Take care!

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How do I set up a new vendor who is a sole proprietor who is a DBA and has an EIN?