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Best answer December 20, 2023
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I appreciate you sharing this in the Community space, AlarmCompany. Let me share some information about setting up Paid time off (PTO) based on hours worked and tenure.
QuickBooks Online offers an easy way to set up a PTO policy. However, there are limitations to that. It is important to note that there are certain limitations to this feature. Users can only set up PTO policies per year and can't create bulk policies for a couple years. Here are the following options available to set up PTO in QBO:
- At beginning of year
- Each pay period
- Per hour worked
- On anniversary date
- Unlimited
On the other hand, you can personally calculate the PTO hours of your employees for the year. Then, manually edit your employee's PTO policy to track this easily in QBO.
Here's how:
- Go to Payroll, then click Employees.
- Select the employee you want to edit the PTO.
- From the Pay Types section, click Start or Edit.
- Hover to the Time off pay policies section, then in the Paid time off dropdown, select Add new paid time off policy.
- Enter the policy description, then select the Hours are accrued option you want to set this policy.
- Enter the hours you calculated, and you can set the Maximum allowed as an option.
- Click Save.
Furthermore, you can run payroll reports to get a closer look at your business finances. You can also customize these reports and print them to have a physical copy of these reports.
You can also enter a sick pay or vacation pay hours for your salaried employees to recalculate your employee's total pay to keep your payroll accurate.
You can always get back to us if you need further assistance setting up the PTO policy or have other concerns in QuickBooks. The Community is always here to lend you a hand. Have a productive day ahead!
I appreciate you sharing this in the Community space, AlarmCompany. Let me share some information about setting up Paid time off (PTO) based on hours worked and tenure.
QuickBooks Online offers an easy way to set up a PTO policy. However, there are limitations to that. It is important to note that there are certain limitations to this feature. Users can only set up PTO policies per year and can't create bulk policies for a couple years. Here are the following options available to set up PTO in QBO:
- At beginning of year
- Each pay period
- Per hour worked
- On anniversary date
- Unlimited
On the other hand, you can personally calculate the PTO hours of your employees for the year. Then, manually edit your employee's PTO policy to track this easily in QBO.
Here's how:
- Go to Payroll, then click Employees.
- Select the employee you want to edit the PTO.
- From the Pay Types section, click Start or Edit.
- Hover to the Time off pay policies section, then in the Paid time off dropdown, select Add new paid time off policy.
- Enter the policy description, then select the Hours are accrued option you want to set this policy.
- Enter the hours you calculated, and you can set the Maximum allowed as an option.
- Click Save.
Furthermore, you can run payroll reports to get a closer look at your business finances. You can also customize these reports and print them to have a physical copy of these reports.
You can also enter a sick pay or vacation pay hours for your salaried employees to recalculate your employee's total pay to keep your payroll accurate.
You can always get back to us if you need further assistance setting up the PTO policy or have other concerns in QuickBooks. The Community is always here to lend you a hand. Have a productive day ahead!
You're right, @AlarmCompany.
QuickBooks Online can only set up a policy yearly. It doesn't have the option to calculate the PTO based on the number of years and hours. I'll route you to the department that listens to customers' requests.
Since the system is unable to compute PTO for hours worked and tenure automatically, I recommend sharing your idea with our product developers. They can consider this for future updates depending on the number of requests. To proceed, follow the steps below to submit:
- Go to the Gear icon.
- Under the Profile column, select Feedback.
- Share your suggestion, then click Next.
Visit this website to track your requests. Our blog will also update you with recent events and developments.
Here's an article you can refer to add or edit time off, vacation, and sick pay for your employees: Set up and track time off in payroll.
See this guide to learn how to assign or update pay schedules: Set up and manage payroll schedules.
If you have any further concerns about tracking the PTO, please don't hesitate to post them here. I'm always ready to assist you. Have a great day!
