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How do you change the account that is showing the payment history and tax liability in the payroll center

I can't get the "Pay Taxes and Other Liabilities to register anything since I changed the account (bank account changed). It only shows the old payments. How do I get it to include the new bank account that payroll is being written from?

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Best answer 12-10-2018

Accepted Solutions
QuickBooks Team

Hi there david, I'm here to guide you on how to update yo...

Hi there david,

I'm here to guide you on how to update your bank account for payroll. To do so, please follow these steps:

  1. Go to Edit at the top menu bar.
  2. Select Preferences.
  3. Click Checking on the left panel.
  4. Under the Company Preferences tab, go to the SELECT DEFAULT ACCOUNTS TO USE section.
  5. Click the drop down for Open the Pay Payroll Liabilities, select the correct bank account.
  6. Click OK.

To track your previous payroll liabilities to the correct back account, you'll have to go to the register and update them manually. Here's how:

  1. Go to Employees at the top menu bar.
  2. Select Employee Center.
  3. Click the Transactions tab, and select Liability Checks.
  4. Double-click on the bank account. 
  5. Another window will open, and manually change the bank account to the current account.
  6. Click Save & Close.  
  7. If you want to save the changes for the transaction, then click Yes.

These steps will input your payroll liabilities to the correct account.

Let me know if you have any questions about payroll. I'll be more than happy to help.

4 Comments
QuickBooks Team

Hi there david, I'm here to guide you on how to update yo...

Hi there david,

I'm here to guide you on how to update your bank account for payroll. To do so, please follow these steps:

  1. Go to Edit at the top menu bar.
  2. Select Preferences.
  3. Click Checking on the left panel.
  4. Under the Company Preferences tab, go to the SELECT DEFAULT ACCOUNTS TO USE section.
  5. Click the drop down for Open the Pay Payroll Liabilities, select the correct bank account.
  6. Click OK.

To track your previous payroll liabilities to the correct back account, you'll have to go to the register and update them manually. Here's how:

  1. Go to Employees at the top menu bar.
  2. Select Employee Center.
  3. Click the Transactions tab, and select Liability Checks.
  4. Double-click on the bank account. 
  5. Another window will open, and manually change the bank account to the current account.
  6. Click Save & Close.  
  7. If you want to save the changes for the transaction, then click Yes.

These steps will input your payroll liabilities to the correct account.

Let me know if you have any questions about payroll. I'll be more than happy to help.

Not applicable

Hi, I'm the bookkeeper and am having trouble finding the...

Hi, I'm the bookkeeper and am having trouble finding the place to get my 941 form.  Can you help me?
Not applicable

I don't think I need to update my payroll account.  I'm j...

I don't think I need to update my payroll account.  I'm just trying to get the quarterlies done!
QuickBooks Team

Hello @bookworm, Welcome to the QuickBooks Community. I'...

Hello @bookworm,

Welcome to the QuickBooks Community. I'd be glad to help you find and process the 941 form.

1. Go to Employees at the top menu bar, select Payroll Tax Forms & W-2s.
2. Then choose Process Payroll Forms.
3. In the Payroll Center, go to the File Forms tab.
4. Select Quarterly Form 941/Sch. B - Employer's Quarteryly Federal Tax Return, and click on File Form.
5. Choose the form filing period and click on OK.
6. Next, review the forms and click on Check For Errors.
7. Click on OK.

To help you set up your Federal Forms 940, 941 and 944 for e-file in QuickBooks Desktop, check out this link: <a rel="nofollow" target="_blank" href="https://community.intuit.com/articles/1762754">https://community.intuit.com/articles/1762754</a>.

If you have additional questions about the Payroll feature in QuickBooks, drop a comment below. I'll be around to answer them for you.

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