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Level 1

How to delete an item under "pay scheduled liabilities"

There was a tax liability payment in my "pay scheduled liabilities" list.  The amount was incorrect (too high) because a wc rate had not been changed.   When I paid the liability, I changed the amount of the check to the correct amount so the remaining amount is still listed in "pay scheduled liabilities".   I went to "related payment activities" and made an adjustment to that tax liability but the line item in "pay scheduled liabilities" did not go away.   How can I delete it?

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Best answer 12-06-2018

Accepted Solutions
Level 1

Found this in another article that removed my overdue sta...

Found this in another article that removed my overdue status.

So you paid the liability using the "Pay Scheduled Liabilities" window, but there is a residual amount showing as due that you do not owe? If that is the case, here is one way to correct this: Go to your "Pay Scheduled Liabilities" window. Select the liability for payment and view the liability check. Click on the "Expenses" tab (to the left of the "Payroll Liabilities" tab). In the "amount" field, enter the (-) amount that you need to adjust the liability  check to 0.00. For the "Account" use the "Payroll Expenses" account. Click on the "recalculate" button so the check amount is now adjusted to 0.00. Un-check the "to be printed" box and enter something meaningful to you  as the Check # (like "Q4-ADJ"). Save and Close. This will clear  your liability and adjust the expense account for any over or under accrual of the expense. I hope this helps. Let us know by clicking on the "This Solved my Question" button or posting back with more information. Thanks

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27 Comments
Level 1

Found this in another article that removed my overdue sta...

Found this in another article that removed my overdue status.

So you paid the liability using the "Pay Scheduled Liabilities" window, but there is a residual amount showing as due that you do not owe? If that is the case, here is one way to correct this: Go to your "Pay Scheduled Liabilities" window. Select the liability for payment and view the liability check. Click on the "Expenses" tab (to the left of the "Payroll Liabilities" tab). In the "amount" field, enter the (-) amount that you need to adjust the liability  check to 0.00. For the "Account" use the "Payroll Expenses" account. Click on the "recalculate" button so the check amount is now adjusted to 0.00. Un-check the "to be printed" box and enter something meaningful to you  as the Check # (like "Q4-ADJ"). Save and Close. This will clear  your liability and adjust the expense account for any over or under accrual of the expense. I hope this helps. Let us know by clicking on the "This Solved my Question" button or posting back with more information. Thanks

View solution in original post

Level 1

Brian thank you, thank you, thank you!!! Fantastic fix wh...

Brian thank you, thank you, thank you!!! Fantastic fix when all else failed!
Level 1

Thanks for sharing, Brian.  This was the fix that I needed.

Thanks for sharing, Brian.  This was the fix that I needed.
Level 1

I tried this fix but was unsure ...am I supposed to enter...

I tried this fix but was unsure ...am I supposed to enter a minus sign in the Expenses column?  But what do I do about the amount that auto-generated in the amount on the check. Enter zero?
Level 1

My account showed I owed money, to correct this I put in...

My account showed I owed money, to correct this I put in a negative amount.  For example, I owed $5, I put in a -5$.
Level 1

What if the Payroll Liability was paid but still showing...

What if the Payroll Liability was paid but still showing Open and Past Due?  How do I correct this?  Our prior accountant recorded the payment using a journal entry instead of the Payroll Liabilities feature so it's still showing past due.  I would like to find a way to delete it from the Scheduled Liabilites list.  There are several line items with the same issue.
Level 1

I use E-Pay and the original rate was set up incorrectly...

I use E-Pay and the original rate was set up incorrectly and therefore calculated incorrectly. I caught this when I paid my first quarter. In order to remove the item I had to modify what I did from the above instructions a bit. Since I was using E-pay, there was no liability check. So, I went to payroll and opened the Payroll List. I clicked on the item I neded and clicked the activities drop down on the bottom of the page. I selected pay liabilities and entered my date range. In my case the first quarter. I clicked okay and say the place to create a check. I made sure that the "review liability check to enter expenses/penalties" button was selected. I clicked Create. Then I foillowed the instructions above regarding the check. Awesome!!!! thanks so much!
Level 1

This solves my problem too.

This solves my problem too.
Level 1

I have been trying to fix that for months!  This was simp...

I have been trying to fix that for months!  This was simple & made it "go away"!!
Level 1

I have tried entering the -.01 and hit recalculate and sa...

I have tried entering the -.01 and hit recalculate and saved but it still shows up as due
Level 1

I have even tried going into the check register and chang...

I have even tried going into the check register and changed it there and then it shows up in the liability due again
Level 1

Yay!!!  Finally...

Yay!!!  Finally...
Level 1

I also have an item showing up in "Pay Scheduled Liabilit...

I also have an item showing up in "Pay Scheduled Liabilities" but it is not due. We overpaid one(federal withholding) and underpaid another(Medicare) so the IRS sent us a refund for the net amount we overpaid. When I deposited  the refund using "Deposit a tax refund" in the pay liabilities window, it left the medicare as still owed. I have tried this fix and it takes the "Pay scheduled Liabilities" away but makes my Payroll liability balances incorrect.  Isn't there a way to just delete that line in "Pay scheduled Liabilities"?
Level 15

@kellygreubel Here is your Own Topic: <a rel="nofollow" t...

@kellygreubel Here is your Own Topic:
<a rel="nofollow" target="_blank" href="https://community.intuit.com/questions/1593593-i-have-a-line-in-pay-scheduled-liabilities-that-is-no...>
Let's finish there.
Level 1

Not sure why but I followed the steps and the past due am...

Not sure why but I followed the steps and the past due amount is still in payroll liabilities
Level 15

Which steps did you follow? Which QB program and which pa...

Which steps did you follow? Which QB program and which payroll level or service are you using? Which tax is this? It helps to start your own topic and give us those specifics that apply; this one is from Jan 2015. Thanks.
Level 1

There is no expense tab.  I go to "Taxes" along the left,...

There is no expense tab.  I go to "Taxes" along the left, then click the green pay taxes and an Approve payment window pops up with the FUTA Employer amount but no way to adjust anything.  The only option is the "record payment.
Level 15

" I go to "Taxes" along the left" I think you are in the...

" I go to "Taxes" along the left"

I think you are in the Wrong Topic, then. This topic is for QB Desktop Payroll. You seem to be using QB Online?
Level 1

Brian's response solved my problem -- thank you Brian --...

Brian's response solved my problem -- thank you Brian -- but I should have noticed it generated a check number, even though I choose not to print the check.  I fixed it by opening  and editing it in the check register.

Level 1

Thank you! I have had these amounts in my Pay Liabilities...

Thank you! I have had these amounts in my Pay Liabilities section for too long. I pay online but not through e-pay & the amounts were wrong. I had an accountant helping me with the correct amounts.

It is such a relief to finally know how to get rid of these!

Thank you!

Level 15

"Our prior accountant recorded the payment using a journa...

"Our prior accountant recorded the payment using a journal entry instead of the Payroll Liabilities feature so it's still showing past due.  I would like to find a way to delete it from the Scheduled Liabilites list.  There are several line items with the same issue."

JE and regular checks and Bills are always an error for paying liabilities.

You need to look at the account used in the JE, such as Expense or Liability.

Then, you will "reverse" that entry, like this:

Pay Liabilities, for how it should have been done, for each date and those payroll items that should have been that entry. Then, click on the Expenses tab, and using the negative trick here, post to the same account as the JE used. End with a 0 total check. Now the Payroll Liability should be cleared properly and the accounting data looks like this:

Expense or Liability from JE (the error) $x

Your Pay Liabilities correct method = $x

The Expenses tab for reversing the JE entry = -$x

Level 1

THANK YOU!!!

THANK YOU!!!
Level 1

How do I change the e-pay date?

How do I change the e-pay date?
Level 15

You don't Change an e-pay date, after paying. When you su...

You don't Change an e-pay date, after paying. When you submit, you control the pay date then.

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