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How to enter a check that is cleared back through the payroll service?

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QuickBooks Team

How to enter a check that is cleared back through the payroll service?

Pleased to have you here, @steviespears81.


Allow me to share some information on you can accurately record the paycheck you’ve created in QuickBooks.


If you have run payroll using QuickBooks Online Payroll, there’s no need to create a check manually. To locate the paycheck, you can run the Payroll Summary Report filter it to date you’ve run the payroll. You can also compare this report with your bank statement to verify your payroll transactions.


On the other hand, if you have the run payroll outside QuickBooks and you want to record it into the system, you may create a Journal Entry to record the Payroll transactions.  If you choose the Expense account, there’s no need to write checks. While if you use the Liability account, you’ll need to write checks. 


If you’re having difficulty locating the payroll check you’ve created, I’d recommend contacting our Payroll Support Team. A specialist would be able to further assist you via secured remote access session.


Here’s how to contact us:

  1. Go to: 
  2. Click your QuickBooks Product
  3. Select Payroll
  4. Go to your type of Payroll Subscription
  5. Choose Payroll
  6. Click on the View Contact Info button to see the support number. 

Let me know if you have other questions about creating paycheck with QuickBooks Online. I’m here to help.

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