How to post 941 Payroll Forms without sending to irs?

Hi memedeborde,

We can reenter the data by manually creating payroll checks. I'll guide you through the steps.

To begin with, let's create these liabilities tracking accounts to track your payroll liabilities and expenses:

Payroll Liabilities: Federal Taxes (941/944)

Payroll Liabilities: Federal Unemployment (940)

Payroll Liabilities: [State] SUI/ETT

Payroll Liabilities: [State] PIT/SDI

From there, let's create a journal entry to enter the payroll paychecks into QuickBooks Online. Here's how:

1. Click the + New tab.
2. Select Journal Entry.
3. Under the Journal date field enter the paycheck date.

I've added this article that has detailed information about creating manual paychecks: Manual enter payroll paychecks.

Before following the steps above, I suggest reaching out to your accountant so they can guide you accordingly.

Moreover, you can check this article on how you can check the status of your form filing: Check the status of your form filing.

Keep me posted whenever you have concerns about creating payroll checks.