I have a new employee starting mid-pay period. How do I adjust his first paycheck so it reflects 1/2 of his normal pay amount?

To adjust the first paycheck of a new employee who is starting mid-pay period in QuickBooks Online, you can follow these steps:

• Navigate to the "Payroll" section in QuickBooks Online and select "Employees" from the left-hand navigation menu.

• Click on the name of the new employee for whom you want to adjust the first paycheck.

• In the "Pay" section, click on "Edit" next to the "Paycheck list" to edit the employee's paycheck.

• In the "Earnings" section of the paycheck, you can add a new line item for the employee's regular pay for the period he/she worked. Enter the appropriate pay rate and the number of hours or days the employee worked during the pay period. Make sure to adjust the pay amount to reflect half of the employee's normal pay amount for the period worked.

• If applicable, you can also add other earnings, deductions, or contributions for the employee, such as overtime, bonuses, or benefits, based on your specific payroll setup.

• Review the other sections of the paycheck, such as taxes, deductions, and net pay, to ensure they are calculated correctly based on the adjusted pay amount.

• Click on "Save and close" to save the changes to the paycheck.

By adjusting the first paycheck for the new employee to reflect half of their normal pay amount for the period worked, you are prorating their pay to account for the partial pay period. This ensures that the employee's paycheck is calculated accurately based on their actual work during the pay period and complies with labor laws and regulations.

if you have any issues to solve this issues to email me [email address removed]

We can simply reduce the hours on the paycheck to reflect half of their normal payment amount, Scott_B.

This method is commonly referred to as proration. It helps ensure that your employee is correctly paid for the work they have actually performed. 

Keep in mind that this may also affect their tax withholdings and other deductions. It's a good idea to review the details carefully before finalizing the payroll to guarantee that everything is accurate. I'll show you how:

1. Go to the  Payroll menu.
2. Select the Employees tab.
3. Click Run Payroll, then pick a payroll schedule.
4. Check the bank account, pay period, and date.
5. Select the employees you'd like to pay.
6. Adjust the hours and enter a memo or any other necessary info.
7. Follow the onscreen instructions, then hit Finish payroll.

Additionally, here's an article that you can browse to learn how to pay your workers bonuses/commissions and report fringe benefits outside your regular pay run: Create an unscheduled payroll.

I'm willing to help out again if you have more payroll questions. Do you have concerns with your expenses, sales, or reports? Feel free to tag my name in the comment section. The Community always has your back, Scott_B!

This shows how to adjust hourly pay but what if the employee is Salary?  I have an employee who is salaried and I have inputted their first day as 2/1/24 however payroll is paying him for the full two weeks of 1/27/24-2/9/24.

Thanks for getting involved with this thread, 10990.

Salaried employees will have a fixed rate for each pay period. When there's times you need to adjust or prorate their salary for one paycheck, you can override the employee's salary.

Initially, you'll need to calculate their hours worked, then deduct the days or hours your employee didn't work from the regular total hours for that period.

You can use this sample information:

   • Pay schedule - Weekly (40 hrs)
   • Hours didn’t work - 2 days or 16 hrs

Hours worked = 40 - 16

In my example above, your employee's hours worked are 24 hours for a weekly pay period.

Here's how to override an employee's pay:
 

1. In your left navigation bar, go to Payroll, the Employees.
2. Click Run Payroll.
3. Choose a pay schedule.
4. Pick the employee and change their hours worked.
5. Preview and submit payroll.
6. Select Finished payroll.

I've also included a detailed resource about working with salaried employees which may come in handy moving forward: Override an employee's salary

Please don't hesitate to send a reply if there's any additional questions. Have a lovely Monday!