I want to change the dependent of an employee

Hi @sergio_munoz66,

Welcome to the Community. I'll walk you through how you can edit the Claim Dependent Amount for your employee in QuickBooks Online (QBO).

Here's how:

1. Highlight Payroll.
2. Select Employees.
3. Click the employee in question.
4. Hit the Edit employee button.
5. Scroll down to the section What are [employee name's] withholdings? 
6. Tap the Edit (pencil) icon.
7. Edit the amount beside the Dependents claim, in dollars box.
8. Press Done.

In case you want to enter voluntary deductions for your employees, follow the steps in this article: Set up voluntary deductions in Online Payroll. 

Tag me in the comments below if you have other questions about payroll in QBO. I'll be sure to get back to you. 

How do calculate the dollar amount for dependents

Thanks for joining this thread, Happygirl2.

QuickBooks Payroll calculates taxes automatically using the percentage method. It also calculates your employee's payroll taxes with a year-to-date amount instead of per transaction.

Income taxes are determined by an employee's W-4 information, such as:

Pay frequency
Employee filing status
Gross wage in a given pay period
Number of allowances or extra withholding amount in their setup

If you're wondering what you should be entering in the Dependents claim, in dollars box and how to obtain that amount, you'll initially want to check with the IRS. You can find detailed information about processes like this on their website.

In the event you still have further questions about how to obtain an employee's withholding amount, I'd recommend working with a tax professional. If you're in need of one, there's an awesome tool on our website called Find a ProAdvisor. All ProAdvisors listed there are QuickBooks-certified and able to provide helpful insights for driving your business's success.

Here's how it works:

1. Go to our Find a ProAdvisor page.
2. Use the City or ZIP search field to specify a location.
3. Select Find a ProAdvisor.
4. Browse through your results and find one that works best for the business. You can click on each ProAdvisor's profile to learn more information about them.
   

Once you've found an accountant, they can be contacted through their Send a message form:

1. Use the available text box to introduce yourself. Be sure to include details about which services you're looking for.
   
2. Enter your appropriate info in the Your name, Your email, and Your phone number (optional) fields.
   
3. Hit Send message.
   

I've also included a detailed resource about working with payroll taxes which may come in handy moving forward: Understand how your payroll taxes are calculated

If there's any additional questions, I'm just a post away. Have an awesome Monday!

hello , I want to change the dependents of an employee, how can I do it?

We appreciate you for chiming in on this thread, @Pao3. I have the steps to update your employee's dependents in QuickBooks Online (QBO).

In QBO, you can edit the Claim Dependent amount for your employee to track and manage tax credits related to your employee's dependents, ensuring correct amounts are claimed on tax returns.

Here's how:

1. Go to Payroll in the left-hand navigation bar and select Employees.
2. Click on the name of the employee whose dependents you want to change.
3. Click the employee to modify the information.
4. Go to the Tax Withholdings section and tap Edit.
5. Edit the amount in the Claimed dependents deduction in the dollars box.
6. Click Save once done.
   
   
   

For detailed information on the amount to be entered and how to obtain it, you can check the IRS website.

Additionally, this article provides insights about federal W-4 forms, how to print a blank W-4 form from QuickBooks for your employees if needed, and how to add or change info in your employee profiles: Enter federal Form W-4 in QuickBooks Payroll.

Explore QuickBooks Payroll if you're interested in taking payroll processing to the next level. Time-tracking features and faster direct deposits can be a game-changer for your business.

We're here and ready to assist whenever you need further help with managing your employees, particularly regarding their dependents. Feel free to leave a reply below with any questions you may have.