If you have the "Track Location" setup in your Account and Settings, how do you get your payroll expenses assigned to a location?

Hello there, DaweCo.

I've got insights to share to ensure this gets sorted out.

Beforehand, may I know the goal you wish to achieve when assigning a location to your payroll expenses? Any additional information is much appreciated, as this will help us identify further and ensure we are on the same page. 

Currently, we're unable to track multi-locations in QuickBooks Online (QBO). However, we've got alternatives to ensure you'd keep track of your employee's location when running payroll and their paychecks.

We can add and create a Note or Memo to your employee's paychecks. This way, you're still able to identify which employee is assigned to this location.

Here's how to add a memo to your employee's paychecks:

1. Go to the Payroll section from the left menu bar and select Employees.
2. Click Paycheck lists under the Run Payroll button.
3. Choose and double-click on the specific employee.
4. Scroll down at the bottom and enter a note description in the Memo section.
5. Once done, you may select Print to view the location description when printing.

If you're referring to something else, I'd willingly assist you further in addressing your concern.

We're looking forward to hearing more from you, DaweCo. Keep me posted if you have additional questions about location tracking. Take care and have a good one!

My goal is to have all payroll expenses tracked by location. We have two locations, so everything posted to a Revenue, Cost of Goods, Expense, Etc. account is posted to which location it pertains to. I have the Profit and Loss (and other) reports setup so I can run a P&L on each location individually or a combined P&L. However payroll expenses (and other QuickBooks automatic entries) don't allow me to setup a location. I want to be able to have individuals payroll expenses get associated to the location they perform work for. Right now on the P&L report, if I run it "By Location", all payroll expenses and a few others that post automatically from QB's, show on the P&L as "Not Specified" because there is currently no way to assign them to a location, that I know of anyway. That's what I was trying to find out.

Also, we have employees that a portion of their expense needs to go to both locations, for example: a central admin office, each location needs to share in a portion of the expense for employees who perform work for both locations. So it would be nice to be able to split the expense by percentage to each location, but that can also be done manually, so biggest priority is to able to assign at least one location to each employee. I hope this explanation helped. Thanks

I appreciate you for getting back to us and for sharing details of your concerns, DaweCo.

I can see how helpful it would be to be able to track payroll expenses by location.

While this option is unavailable in QuickBooks, I'll share your suggestion with our developer end. You can also send one by going to the Gear icon and then selecting Feedback.

Your valuable feedback goes to our Product Development team to help improve your experience in QBO. You can track feature requests through the QuickBooks Online Feature Requests website.

Feel free to pin this reference for more tips in managing work locations: Set up and manage work locations in QuickBooks Online Payroll.

We're just around if you have other payroll concerns. Visit us anytime.

Seems like a no brainer for any business. We need to know our profit margin by location and having this "unavailable" is frustrating. Yes, I'll share the suggestion too but seriously this is something that should have been thought of already.

This would be a very useful feature. Salaries and wages are one of the largest expenses a business has, but I can't break it down by location. Without that, I have a hard time determining if an individual location is actually profitable, whereas it could be so easy.....