Incorrect Yonkers/NYC designation on employees paycheck

Thanks for visiting the Community, ThePreston6.

Based on the details shared, we’ll have to review your employee’s profile. Make sure the address is correct and the state taxes setup. Then, create a liability adjustment to correct the worker’s W-2 information.

Here’s how:

1. Hi the Employees menu at the top and pick the Employee Center.
2. Press the Employees tab and double-click on the worker’s name to view more details.
3. Tap the Address & Contact menu on the left panel and review the information entered.
4. If it’s incorrect, type the correct address.
5. Then, go to the Payroll Info menu to choose the Taxes tab.
6. Select the State tab and make sure the correct state is selected.
7. Click OK to keep the changes.   

To adjust the payroll liabilities:

1. Go to the Employees menu at the top and choose Payroll taxes and Liabilities.
2. Choose Adjust Payroll Liabilities.
3. This will open a page where you can enter all the details about the adjustment.
4. Type correct date in the field box.
   **Use the same date as the last paycheck of the affected quarter. Use today's date if you’re working on the current quarter.
   **The Effective Date is used to calculate amounts on your 940 and 941 forms as well as the Payroll Liability Balances Report.
5. Tick the box for Employee and click the drop-down to select the worker’s name.
6. In the Taxes and Liabilities section, go to the Item name column and choose the correct payroll item. For example, NY-Yonkers City Resident.
7. Put a negative sign for the figure to be adjusted in the Amount field.
8. Press the Accounts Affected button and pick the appropriate option.
   **Do not affect accounts to leave balances unchanged for the liability and expense accounts. The adjustment will only change the year-to-date amounts on your payroll reports.
   **Affect liability and expense accounts to enter an adjusting transaction in the liability and expense accounts.
9. Click OK twice to keep the changes.

Check out this article for more insights into the process: Adjust payroll liabilities in QuickBooks Desktop.

Once done, the W-2 form will show the correct data. For future reference, these articles will guide you on how to process the W-2/W-3 forms. From there, you'll see resources to help efficiently prepare your tax forms.

• Print W-2 and W-3 forms
• Year-end checklist for QuickBooks Desktop Payroll

You can always visit the Community if you have additional questions or concerns. Please know I’m only a few clicks away for help. Enjoy the rest of the day.