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JanJaw
Level 3

Invoicing using time/cost feature

We work with grants.  I need to charge partial salaries, materials, partial overhead to this grant and invoice monthly for the portion that we have spent to request reimbursement.  I am completely clear and satisfied with tagging bills, salaries, and supplies as billable.  I am completely clear when creating the invoice using my customer's account, that the tabs at the top offer time/cost as a way to populate my invoice with the items that I have pre tagged as billable.  This is all working great.  Problem is the "item" column on these invoices.  Instructions never bridge the gap between requiring an item to be entered or just leaving it blank.  When I enter an item because it is required, (example:  I created an item called "grant" to cover all situations) It obliterates the lovely information that populated when I used the time/cost feature, but it does show on the correct income line on my P&L when I have applied a payment.   Or I CAN leave it blank to preserve all of these lovely lines and save the invoice, but when I apply a payment to this invoice, it doesn't record the payment as income on the P&L.  I simply can't find where this payment goes.  It shows on my bank register, but not as income on P&L  Basically, I need to know what is the use of being able to populate my invoice with time/cost if it is erased when I apply an item to the line. I want to keep the information on each line AND have the payment to this invoice appear on an income line on my P&L

Solved
Best answer February 04, 2022

Best Answers
Mark_R
Moderator

Invoicing using time/cost feature

Thank you for the detailed information, @JanJaw.

 

Allow me to fill you in on everything you need to know about the Time/Cost feature.

 

Using the time/cost option when creating an invoice doesn't link the information entered from the timesheet. As a workaround, you can enter the description manually on the invoice. This way, it'll keep the information on each line and appear on an income line on your Profit and Loss report.

 

I can see that this option would be beneficial for you and your business. For now, I encourage submitting feedback directly to our product engineers. They may look into this suggestion and consider adding the option in the future update. To send feedback, you can follow the steps below:

 

  1. Open your QuickBooks Desktop company file.
  2. Go to the Help menu, then select Send Feedback Online and choose Product Suggestion.
  3. Enter your feedback and click Submit.

 

As always, you can visit our QuickBooks Community help website if you need tips and related articles in the future.

 

Please know that I'm just a reply away if you need any further assistance managing invoices. Wishing you all the best, @JanJaw.

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2 Comments 2
Mark_R
Moderator

Invoicing using time/cost feature

Thank you for the detailed information, @JanJaw.

 

Allow me to fill you in on everything you need to know about the Time/Cost feature.

 

Using the time/cost option when creating an invoice doesn't link the information entered from the timesheet. As a workaround, you can enter the description manually on the invoice. This way, it'll keep the information on each line and appear on an income line on your Profit and Loss report.

 

I can see that this option would be beneficial for you and your business. For now, I encourage submitting feedback directly to our product engineers. They may look into this suggestion and consider adding the option in the future update. To send feedback, you can follow the steps below:

 

  1. Open your QuickBooks Desktop company file.
  2. Go to the Help menu, then select Send Feedback Online and choose Product Suggestion.
  3. Enter your feedback and click Submit.

 

As always, you can visit our QuickBooks Community help website if you need tips and related articles in the future.

 

Please know that I'm just a reply away if you need any further assistance managing invoices. Wishing you all the best, @JanJaw.

JanJaw
Level 3

Invoicing using time/cost feature

Thank you so much for your reply.  This answered my question that I was NOT missing something in my process.  I am currently working around this by inserting the same number of blank lines above my time/cost lines.  I insert the "grant" item in each of the blank lines then copy and past the detailed descriptions from each time/cost line onto the grant lines. By doing this, it marks the linked bills, payments, and invoices as "billed" and won't appear again.  Mission accomplished, but is time consuming.   I will follow up with your suggestion of sending feedback.   Thank you.

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