Migrating Payroll from Desktop to Online during Mid-Year

Good evening, @LighthouseLowell. 

Congrats on making your first post here in the Community! Allow me to share some insight into moving your data from QuickBooks Desktop to QuickBooks Online. 

To answer your question, we recommend either entering all the payroll information you have from QBDT to QBO, or at least the year 2023 to ensure all taxes, forms, and more are correct. 

In the end, you could always manually do the W-2's using the desktop and online information with your accountant. Here's two articles that may come in handy with making the switch and moving data: 

• Learn how features and data move from QuickBooks Desktop to QuickBooks Online
• Add pay history to QBO Payroll

Feel free to come back if you have any other questions. We're always here to lend a helping hand. Happy Thursday! 

Does QBO payroll have a solution for existing fringe benefits in QBDT payroll? We have begun the migration process to discover that QBO payroll doesn't support the gym membership benefit that we offer our employees. I've spent over two hours with support who couldn't come up with a solution to keep our tax records accurate. Thank you.

Hello ShaHer,

Nice to see you in the QuickBooks Community! With QuickBooks Online, we only support these fringe benefits listed below. 

•  S-corp medical
• Group Term Life Insurance (GTLI)
• Clergy housing
• Personal Use of Company Car (PUCC)
• Health Savings Account (HSA)
• Allowance

However, what I can do is submit feedback to our Developers on extending these benefits to QuickBooks Online. I encourage you to join me as well! Please follow this link.

Let me know if you have any other questions! I will be around to help.