MN Paid Leave Edit

mwhip · ‎April 02, 2026

MN Paid Leave set up on Desktop QB. I am unable to edit the percentages in the Payroll Item List, which are incorrect. .88% showed up for employer and employee. S/B .66% for employer and .44% for employee. I am, however, able to enter the correct percentages from within the Employee Center set up for each employee, State taxes, Other. So, the correct amount is being withheld from their checks. But, why can I not edit the Payroll Item percentage amount? Also, why is there no payroll liability showing up for this withholding in Payroll Center? I paid it online, but it should be showing up as a quarterly reminder in the payroll liability section of Payroll Center.

Janiqueca_T

Hello there, mwhip. It's great that you've already found a way to apply those correct percentages at the employee level to keep your checks accurate. QuickBooks can be very firm about its default settings, often making it hard to change things in the main list once a state rule is set.

The .88% you see was pulled in via the payroll tax table update, but it appears to be incorrect. QuickBooks locks this field in the Payroll Item List to prevent manual overrides on state-managed tax items. Because this is a system-defined tax, the software expects you to handle specific splits, like your .66% and .44% rates, directly in each employee's profile. Using the Employee Center > State Taxes > Other method is the correct way to override that locked global default.

Since you mentioned you already paid it online, QuickBooks may already be treating the liability as paid, which is why it's not showing up in your Pay Liabilities window.

Here's how to check this:

Go to Employees, click Payroll Center then Pay Liabilities tab.
Scroll down and click Payment History.
Change the date range to This Quarter and Last Quarter.
If you see a payment already recorded, that's why the liability is hidden.

If no payment is found, also check the following:

Make sure the Show liabilities due on or before date at the top of the Pay Liabilities tab is set far enough out to capture the upcoming quarterly reminder.
Right-click the MN Paid Leave item in your Payroll Item List and select Edit.
Click Next to ensure the Tax Tracking Type is set to the state-specific category and the Liability Account is mapped to your Payroll Liabilities account.

To make this show up as a scheduled task, you need to tell QuickBooks how often you plan to pay:

In the Payroll Center, go to the Pay Liabilities tab.
Click Change Payment Method, then find the MN Paid Leave items.
Select Edit, and set the Payment Frequency to Quarterly.

Once you save this, the Pay Taxes & Other Liabilities section will automatically show you when it's time to pay.

If you have more questions or need more clarification, just let us know. We're here to help.

View solution in original post

Janiqueca_T

Hello there, mwhip. It's great that you've already found a way to apply those correct percentages at the employee level to keep your checks accurate. QuickBooks can be very firm about its default settings, often making it hard to change things in the main list once a state rule is set.

The .88% you see was pulled in via the payroll tax table update, but it appears to be incorrect. QuickBooks locks this field in the Payroll Item List to prevent manual overrides on state-managed tax items. Because this is a system-defined tax, the software expects you to handle specific splits, like your .66% and .44% rates, directly in each employee's profile. Using the Employee Center > State Taxes > Other method is the correct way to override that locked global default.

Since you mentioned you already paid it online, QuickBooks may already be treating the liability as paid, which is why it's not showing up in your Pay Liabilities window.

Here's how to check this:

Go to Employees, click Payroll Center then Pay Liabilities tab.
Scroll down and click Payment History.
Change the date range to This Quarter and Last Quarter.
If you see a payment already recorded, that's why the liability is hidden.

If no payment is found, also check the following:

Make sure the Show liabilities due on or before date at the top of the Pay Liabilities tab is set far enough out to capture the upcoming quarterly reminder.
Right-click the MN Paid Leave item in your Payroll Item List and select Edit.
Click Next to ensure the Tax Tracking Type is set to the state-specific category and the Liability Account is mapped to your Payroll Liabilities account.

To make this show up as a scheduled task, you need to tell QuickBooks how often you plan to pay:

In the Payroll Center, go to the Pay Liabilities tab.
Click Change Payment Method, then find the MN Paid Leave items.
Select Edit, and set the Payment Frequency to Quarterly.

Once you save this, the Pay Taxes & Other Liabilities section will automatically show you when it's time to pay.

If you have more questions or need more clarification, just let us know. We're here to help.

mwhip

Got it! All that was required was "to make this show up as a scheduled task." Silly me assumed that the "Payroll Liability" tab would contain all payroll liabilities. The "Change Payment Method" link took awhile to locate. Thanks for your help!

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MN Paid Leave Edit