Modify a direct deposit paycheck before it is deposited

ajm01998 · ‎March 29, 2022

I am asking this question to confirm that QuickBooks functions the way I think it does.

Here is the scenario:

1. I have enhanced payroll.

2. I create a direct deposit paycheck on Tuesday and date it for the coming Friday.

3. I submit the data to to Intuit on Tuesday, the funds are scheduled to come out of the bank on Thursday.

4. On Wednesday, I modify the paycheck in such a way that the amount to be paid to the employee changes but the Friday date stays the same.

5. On Wednesday before the deadline, I submit that paycheck data to Intuit.

In this scenario, I believe that the amount withdrawn from my account on Thursday and the amount paid to the employee on Friday will be the net pay as it was submitted to Intuit on Tuesday. In other words, Intuit will ignore the paycheck modifications that were made on Wednesday, even if they were submitted before the deadline for Friday checks. Is that correct?

I also believe that the employee's online pay stub will reflect the information as submitted on Thursday, resulting in the amount deposited into the employee's bank account differing from the amount per they employee's pay stub. Is that also correct?

Mark_R · ‎March 29, 2022

Your confusion ends here, @ajm01998.

Allow me to fill you in on everything you need to know about modifying a direct deposit paycheck in QuickBooks Desktop.

Yes, you're correct. However, when there are changes on the direct deposit paychecks after Tuesday at 5 pm PST, you'll need to void it and send payroll data. This will help cancel the one submitted to intuit.

On the other hand, you'll want to check if the payroll was received by Intuit. Thus, it will be the information posted to your employee's online pay stubs. To do so, you can go to the Items Received window.

If you also have clarification on the amount posted, I recommend contacting our QuickBooks Payroll Team. They have tools that can view the net amount posted on your employee's pay stubs.

Please know that I'm just a reply away if you need any further assistance processing direct deposits in QuickBooks Desktop. Wishing you all the best, @ajm01998.

ajm01998 · ‎March 31, 2022

Thanks, that's what I thought. It would be nice if Intuit could provide a warning before or after submitting the payroll data that the modified data will be ignored by QuickBooks for direct deposit purposes. Maybe the warning could suggest voiding the original paycheck and resubmitting a corrected check.

BigRedConsulting · ‎April 01, 2022

@Mark_R wrote:
Yes, you're correct. However, when there are changes on the direct deposit paychecks after Tuesday at 5 pm PST, you'll need to void it and send payroll data. This will help cancel the one submitted to intuit.

If the Payroll is dated Friday, the deadline to change is Wednesday, not Tuesday. At least, that's the way it has always been in my experience.

Also, the deadline is "Pacific Time" (PT) and is not PST or PDT. If it were either of those, then the deadline would change by an hour twice a year, which it does not. It is always "5pm PT", two banking days before the payroll date.

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Modify a direct deposit paycheck before it is deposited