multiple workmans class codes entered in payroll

I'm here to share some information on how QuickBooks Online (QBO) Payroll handles workers' compensation, Ryan.

At the moment, there's no native way in QBO Payroll to track multiple workman's class codes for one employee.

Since you already have a system to track them, you may consider writing a check in QBO to record that information. Doing so helps you generate a liability report.

Here's how to do it:

1. Click the + New button, then choose Check.
2. Select the account you use for liability payments in the Bank Account dropdown.
3. Choose a payee.
4. In the Account or Category details section, click the account you use for tracking your liability payments, then enter the amount. If you’re not sure which account/s to select, follow these steps to check your liability preferences:
   
   
   • Select the Gear icon.
   • Go to Payroll settings.
   • Click the Pencil icon in the Accounting section.
   • Under the Tax Liability Accounts, you will see your current liability preferences.
   
   
5. If you have sub-accounts for each agency you're paying, point those specific accounts and enter the appropriate amount.
6. Fill in the rest of the check, then click Save.

When done, you can access the Payroll Tax Liability report. This statement shows how much payroll tax you need to pay and what you’ve already paid.

The program offers ways to handle workers’ compensation insurance. If you're interested in learning more about it, feel free to access these resources:

• Understand workers’ compensation insurance
• Assign a Workers' Comp Class to an employee in QBO Payroll

If you need further assistance or have specific questions about the process, feel welcome to add a reply below. I’ll be around to help, Ryan.

thank you

so when you do it manually you can input multiple codes for the same paycheck?

I recognize how convenient it is to enter multiple workman’s class codes, Ryan.

The option to enter multiple codes for the same paycheck or employee isn’t available in QuickBooks Online Payroll. You can only assign a single class at the moment.

The recommendation I’ve shared above is how QuickBooks handles worker's compensation. You can review my previous post for more details.

On the other hand, you can submit feedback to our Product Development team so they can check this idea and get it possibly added in future enhancements.

Here's how:

1. Go to the Gear icon, then select Feedback.
2. Enter your suggestion(s) in the box.
3. Select Next to submit.
   
   

You can track your feedback through the QuickBooks Feature Requests website.

I'm adding this reference to get familiar with QuickBooks payroll reports: Run, print, and customize payroll reports.

Please feel welcome to send a reply or create a new thread if you have any other concerns or additional payroll-related questions. I’m always here to help, Ryan.