Payroll Desktop Setup (QB Enterprise 2021)

Entering historical payroll data is the best way to ensure correct year-to-date totals on the paychecks, @RickH520.

You can enter those paychecks that you have issued the year before using the payroll service. The data you enter ensure year-to-date amounts and reporting for the current year are correct. Just use the Payroll Setup window to accomplish this.

Here's how:

1. Go to Employees from the top menu. 
2. Select Payroll Setup. 
3. Proceed to the Year-to-Date Payrolls section. 
4. Select Continue.
5. Choose Yes if your company has issued paychecks this year. If there was no payroll click No and hit Continue.
6. On the next screen, you have three choices: Paychecks, Tax Payments, and Non-Tax Payments. Hit Edit on Paychecks.
7. In the Enter Paychecks by Employee window
8. Click Finish Later to close the QuickBooks Payroll Setup window.

 For more information about entering historical payroll data, please click this article: Enter historical payroll data.

Also, if you need to enter payments that you've already made for taxes and other payroll liabilities from the beginning of the calendar year, you can refer to this article. Enter historical tax payments in QuickBooks Desktop Payroll.

Additionally, I'm adding these articles that will guide you in adding payroll information and how to use a liability adjustment to correct employees’ year-to-date (YTD) or quarter-to-date (QTD) payroll info:

• Add payroll info to QuickBooks Desktop Payroll when you already paid employees this year.
• Adjust payroll liabilities in QuickBooks Desktop

Thanks for posting in the Community space and send me a comment if you have other concerns with payroll. The Community and I are always behind your back. Always take care.