Payroll for a non-cash gift

Let's navigate through QuickBooks Online Payroll together so you can create a zero net paycheck to record a gift to an employee, idealtrucks.

I appreciate you reviewing the steps in our help article to document gifts to an employee so they can be taxed appropriately and your records stay accurate. Let me provide some visual aids to help you find the option to edit the paycheck and the deduction amount.

Before following the steps below, ensure you've set up an after-tax deduction and an Other Earnings pay type for your employee.

1. On the left navigation panel, go to Payroll and then Employees.
2. Click Run Payroll.
3. Tick the employee who received the gift.
4. In the Other Earnings box, enter the value the employee received.
5. Under the Actions column, click the vertical ellipsis menu (⋮) icon.
6. Select Edit Paycheck.
7. In the Employee deductions section, enter the amount as the current net pay in the other after-tax box.
8. Click Save.
9. Preview the payroll and then press Submit payroll.

Suppose you still don't see the option to edit the check and the deduction amount. In that case, I recommend accessing your QuickBooks Online account in an incognito window to help troubleshoot the issue, as it could be related to your browser's cache. Opening your account in a private window can give QuickBooks a fresh start.

Once you're in the incognito window, repeat the necessary steps. If you can see the options and complete the steps successfully, return to your regular browser to clear its cache to remove any outdated files that might be causing issues with page loading.

For detailed guidance on recording payroll for other pay types, please feel free to check out these articles:

• Create a zero-net paycheck
• Pay employee bonuses

To assist you later, here's a helpful resource on handling your payroll taxes and filings with QuickBooks: Set up QuickBooks Online Payroll to pay and file your payroll taxes and forms.

Furthermore, Explore QuickBooks Payroll if you're interested in taking payroll processing to the next level. Time-tracking features and faster direct deposits can be a game-changer for your business.

I'm just a post away if you need further assistance navigating these steps to record a zero net paycheck. I'm glad to be a part of your journey as you maintain precise financial records with QuickBooks Online Payroll.

I had been trying to do a bonus only payroll.  The deduction was not editable on that.  If I do a regular pay run, it is editable, but I don't want the regular salary paid, and I also need to back-date the pay to 2024.   How do I do this?  This is just for a gift the employee received in 2024

Hi,@idealtrucks. I appreciate adding clarifications in your concerns. I'm glad to share some insights regarding processing a bonus-only transaction in QuickBooks Online Payroll. I understand you're encountering a challenge with editing the deductions on an employee's paycheck. Please note that the deductions section is typically not adjustable, especially during an unscheduled payroll for bonuses.

The article's steps are meant for regular paychecks, not for unscheduled payroll. To use these steps, you must record the gift as regular payroll to avoid adding taxes to the paychecks.

For additional helpful information, I'll include an article that you can review to pay bonuses to employees.

If everything is accessible, you might also want to explore this article: Set up, change, or delete employee-paid payroll deductions

We strive to ensure all your concerns are fully addressed. Please remember that we're available 24/7. If you have any other questions about processing employee bonuses, just click reply.