Payroll Liability reminders - clear red flags

Hey there, Flexduct.

You can use the Enter Prior Payments feature in QuickBooks Desktop to remove the old reminders. Here's how:

1. Click Help at the top menu bar and choose About QuickBooks.
2. Press Ctrl + Alt + Y or Ctrl + Shift + Y to open the Setup YTD Amounts window.
3. Select Next until you reach the Enter prior payments section.
4. In the Enter Prior Payments window, select Create Payment to enter all prior payroll tax and non-tax payroll liability payments you have made during the current or previous years.
5. Enter the Payment Date and For Period Ending date accordingly (in many cases these dates will be the same). Note: If there is already an item with an amount selected under Taxes and Liabilities, select Next Payment. This may be a prior payment that you have already entered.)
6. In the Taxes and Liabilities field, choose the payroll tax item and enter the amount. You can add a memo to remind you what the payment is for.
   
   • Payments for prior quarters are entered as lump sums, and current quarter payments are entered per payroll.
7. Select the Accounts Affected... button. This displays options for how you want the payment to affect your Chart of Accounts (COA).
   
   • Do not affect accounts: Use this option if your QuickBooks accounts have correct balances. Selecting this option will cause the prior payment to not show up in the bank register.
   • Affect liability accounts but not the bank account: Use this option if your checking account has the correct balance. Selecting this option will cause the prior payment to not show up in the bank register.
   • Affect liability and bank accounts: Use this option if none of the account balances are correct. Selecting this option will cause the prior payment to show up in the bank register.
8. After you have completed your first payment, continue to the next by selecting Next Payment. Continue this process until you have completed all payments. Then select Done to save your work.
9. Select Finish to close the window.

To know more about this process, you can read through this article: Enter historical tax payments in Desktop payroll. This will provide you other ways on how to record tax payments as well as a link to access your historical payroll data.

I want to be your main point of contact, so please let me know if you have any other concerns or questions. Please know I'm ready to assist further. Have a good one.