Print individual W2s from list of 22 employees in QB Enhanced Payroll without doing 1 at a time.

QuickBooks Desktop allows you to select all employees simultaneously when printing W-2 forms, rather than having to do it individually. Let me guide you through the entire process, jpatriarca.

To start, let's go back to the tax form and choose all employees. Here's how:

1. Go back to the File Forms tab and select the Annual Form W2/W3 - Wage And Tax Statement/Transmittal.
2. Choose All Employees in the radio button for Process W-2s for, then click OK.
3. Click Review/Edit, then make sure all information is accurate.
4. Choose Select Employees, then check all employees that you need for the tax form.
5. Click Print/E-file.
6. Select Print and choose the type of paper and the items or copies to print.

You can read more details about this process in this article: Print your W-2 and W-3 forms.

I've also compiled some additional helpful resources on W-2 form processing in QuickBooks:

• Fix an incorrect W-2 and W-3
• File your state W-2s with QuickBooks Desktop Payroll Enhanced

Should you require further assistance with tax documentation or any payroll-related functions in the software, please don't hesitate to reach out. We're always here to make sure everything is taken care of.

Not sure what you're asking?

All W-2's are for an individual.

If you don't want to print them one at a time, just follow the standard workflow and they'll all print at once.

I am aware of the solutions/instructions you both provide. I have 22 W2s. I want to print them (PDF) so that only 1 person is on a page. QB puts 2 people on a page. Not very helpful for privacy concerns. I know I can select 1, print it, select another, etc.

There should be as option to print the list as separate file/pages.

btw, when i say "print", I mean to a PDF. paper is obsolete.

@jpatriarca  Really wish we could edit our own posts; ah, well.

Anyway, although you may be aware of this, if it is your intention to electronically send these W-2s to your employees, I do hope you take the appropriate precautions.

If nothing else, Adobe does have another tool to encrypt documents, but in the end, the most secure option would still be to provide a paper copy to the employees. I've known too many accountants who just try to e-mail these things, and especially after WISP, that is not a good idea.