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Level 2

qb online payroll for church ?

I just QB ONLINE, for our payroll. Our pastor gets a weekly salary, housing, and reimbursable, all in one check.  in our chart of accounts we have pastor salary, pastor housing, and pastor reimbursable.... how do I make each "expense" deduct from its correct chart of account


also when our pastor moved here he worked but lived in another state, now he is here... and has been for a year... how do I get the other state to stop showing up on his w2..?  he doesn't withhold taxes from the state... but qb online is still showing as he is..


4 Comments 4

qb online payroll for church ?

Thanks for reaching out to us, Chuck2020.


I'll make sure you'll be able to assign them to the proper payroll expenditures account and update the state that doesn't withhold taxes.


You'll have the option to change the accounting preferences to track your payroll transactions. I'll show you how.


  1. Go to the Settings icon.
  2. Select Payroll settings.
  3. Click the Edit pencil icon under the Accounting area.
  4. Hit the Edit pencil icon under the Wage expenses field.
  5. Select the Each employee's wages are posted to different types of accounts box.
  6. Assign each wage to their respected accounts.
  7. Hit Continue, then Done.


Feel free to check this article for more details: Change your accounting preferences in QuickBooks Online Payroll.


On the other hand, you can update the employee's work location where you're required to pay withholding taxes. Refer to this resource for a complete guide: Set up employees and payroll taxes in a new state.


Do you need to run payroll reports? If so, you can visit this material for the detailed steps: Run payroll reports.


Just click the Reply button below if you need assistance with the Payroll preferences. The Community and I will be here to help you.

Level 2

qb online payroll for church ?

Does that change it for all employees?  Each employee is paid from their own salary line and each have at lease a reimbursable.  The pastor has housing on top of the other two. 

I want pastor paid out of pastor salary

music leader paid from music salary

pastor housing paid from pastor salary line 

pastor reimbursable paid from the reimbursable line


youth pastor paid from his salary line.  Etc???

QuickBooks Team

qb online payroll for church ?

I recognize how important it is to pay your employees accurately, Chuck2020. I'm here to help you with that.


You can assign your employees' salary lines by manually adding them to the Pay type field. Then, modify the correct account by following the steps shared by my colleague.


Here's how to add a pay type:

  1. Go to the Payroll menu and then select Employees.
  2. Locate the name of the employee, then click it.
  3. Under How much do you pay [Employee's name], select Add additional pay types.
  4. On the Pay type field, add the name and rate. 
  5. Click Save, then Done.
  6. Repeat the steps for the other employees.


For more details, please see this article: Add or Change Pay Types.


Once done, make sure the correct accounts are assigned to the pay types. To do this, please see Step 5 above. For visual reference, I've attached a screenshot below.



To learn more info on how pay types affect your employees, I'd suggest checking out this article: Taxability Of Pay Types and Deductions.


You can also visit this article to learn how to pay back your employees: Record Reimbursement.


Additionally, I've added an article that'll help you provides general information and suggestions for setting up your 501(c)(3) organization in your account. This ensures your tracking is accurate: Payroll as Nonprofit Organization or Church.


I'm only a post away if you need more help in managing payroll. It's always my pleasure to help you out again.

Level 2

qb online payroll for church ?

I know how to make the salary portion of his check to come out of the salary chart of account line... but his check includes salary, housing, and reimbursable... all in one check.. how do I get housing and reimbursable to come out of their chart of accounts.... so each weekly check would deduct from 3 separate lines in the chart of accounts...?

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