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CBJ3948
Level 2

QB Time sheets

We use the timesheets available in QuickBooks. They work great, but employees can look at everyone else's timesheet, which sometimes causes discontent. Does anyone know a way to restrict employees to only be able to see their own timesheet? Admin would still need access to all timesheets.

Solved
Best answer June 30, 2021

Best Answers
Catherine_B
QuickBooks Team

QB Time sheets

Hello there, CBJ3948.

 

Thanks for the clarification and the screenshots you provided. 

 

When you give the Create activity access level to your employees, they also have the option to View timesheets. To know more about the areas and activities in QuickBooks Desktop, you can use these steps: 

 

  1. Click the Company menu and choose Users.
  2. Select Set Up Users and Roles.
  3. Go to the Roles List tab. 
  4. Under Roles, select Time Tracking and click New.
  5. In the Areas and Activities section, click the small + plus icon. 
  6. Select Create in the ACTIVITY ACCESS LEVEL section.

You can check out this link for more details about the areas, activities, and access levels

 

I took note of this feedback to be able to only create timesheets without viewing other employees entries. You can also send this product suggestion to our team. Here's how:

 

  1. Click Help and choose Send Feedback Online.
  2. Select Product Suggestion.
  3. Click the Product Area and enter your suggestion.
  4. Select Send Feedback.

Always know that the Community Team is available and ready 24/7 to help you with your question. Take care and have a good one!

View solution in original post

8 Comments 8
Tori B
QuickBooks Team

QB Time sheets

Hey there, @CBJ3948.

 

Nice to have you join us here in the Coomunity. I'm happy to lend a hand. 

 

To start, would you mind answering a couple of questions so I can ensure we are on the same page? 

 

  • Are you using QuickBooks Time or the Time tab within QuickBooks?
  • Are the employees' managers of other employees, or is it all normal employees that can see each other's time?

 

If you can grab a screenshot of what your employees are seeing, that would be helpful!

 

I also wanted to mention that by default, your employees should not be able to see each other's time, so I'd like to dig in to see why this might be the case. 

 

I look forward to chatting with you soon. Take care and have a great day! 

CBJ3948
Level 2

QB Time sheets

Hi Tori!

We use QuickBooks Time, and our employees are normal employees.

I have attached a file with the screenshots.

Thanks so much for looking into this for me!

CBJ

Candice C
QuickBooks Team

QB Time sheets

Good afternoon, @CBJ3948

 

Thanks for reaching back out to us and adding some clarification about your timesheets. 

 

Your last Community post doesn't show the attachments/screenshots you meant. Don't worry. Let's ensure that were attaching those correctly. Here's how: 

 

  1. Hi the Reply button on this post. 
  2. Choose the PhotosHyperlink, or File option. 
  3. Once you're done with the post, hit Post

 

 

It's that easy. To clarify, where are your employees reviewing each other's time? 

 

Once I've received the information above, I'll be able to determine the best solution for your business. It's my priority that your concerns are addressed as soon as possible. I'll be back around shortly! 

CBJ3948
Level 2

QB Time sheets

We are using QuickBooksTime, and our employees are normal.

Thanks for helping!

Catherine_B
QuickBooks Team

QB Time sheets

Hello there, CBJ3948.

 

Thanks for the clarification and the screenshots you provided. 

 

When you give the Create activity access level to your employees, they also have the option to View timesheets. To know more about the areas and activities in QuickBooks Desktop, you can use these steps: 

 

  1. Click the Company menu and choose Users.
  2. Select Set Up Users and Roles.
  3. Go to the Roles List tab. 
  4. Under Roles, select Time Tracking and click New.
  5. In the Areas and Activities section, click the small + plus icon. 
  6. Select Create in the ACTIVITY ACCESS LEVEL section.

You can check out this link for more details about the areas, activities, and access levels

 

I took note of this feedback to be able to only create timesheets without viewing other employees entries. You can also send this product suggestion to our team. Here's how:

 

  1. Click Help and choose Send Feedback Online.
  2. Select Product Suggestion.
  3. Click the Product Area and enter your suggestion.
  4. Select Send Feedback.

Always know that the Community Team is available and ready 24/7 to help you with your question. Take care and have a good one!

View solution in original post

CBJ3948
Level 2

QB Time sheets

I thank you for your response Catherine_B.

We are using 2019 QB Premier Prof Services Edition 2019, and there is no mention of "roles" . My option under Company is "Set up Users and Passwords" then "Set up Users". In the Time Tracking Section "Selective Access" has been selected along with "Create and print transactions". There is no choice about viewing. I'm sure there are other companies that would appreciate having the no view option as well. I will definitely send this product suggestion to your team. I thank you for your time and assistance with this matter. 

LCF 1
Level 1

QB Time sheets

Why do some employee time sheets not show up accurately on reports?

Candice C
QuickBooks Team

QB Time sheets

Good morning, @LCF 1

 

Congrats on making your first post here in the Community and joining in on this thread. Let's work together and get this resolved. 

 

To clarify, which report(s) are not showing accurate information? Also, providing a screenshot of the time sheets and then report will help me in determining the best solution for your business. 

 

Once I've received these details, I'll be able to take a closer look to see why the right information isn't showing on the report(s). Hit the Reply button when ready. Have a wonderful day ahead!

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