QB Time vs QB Desktop Payroll

I see you're having issues with different calculations in QuickBooks Time and QuickBooks Desktop Payroll (QBDT), Steve. Let's work together and fix this so you can have accurate calculations for your employees' paychecks.

Did the calculation not match when you synced your time entries from your Time account in QBDT? 

Once QB Time integrates into QBDT, QuickBooks will use the time data entries from your Time account to create the employee's paycheck. Thus, if you're experiencing this issue while integrated, I recommend contacting our Customer Support Team to help you check this and isolate the cause of the miscalculations. 

However, if you haven't integrated QB Time and QBDT, I would suggest that you do so to manage your employees' time and paychecks accurately. To set this up, you can follow the simple steps I've outlined below:

In QuickBooks Desktop:

1. Be on the computer you’ll use to sync QB Time and QBDT. The sync can only be done in one location.
2. Open the company file you want to integrate with QB Time and sign in as admin and in single-user mode.
3. Turn on time tracking:
1. Select Edit, then Preferences, and select Time and Expenses.
2. Select Company Preferences, then select Yes next to Do you track time.
3. Select OK.
4. Turn on payroll preference:
1. Select Edit, then Preferences, and select Payroll & Employees.
2. Select Company Preferences, then select Full Payroll, and OK. 
5. Make sure your week start date matches in QuickBooks Desktop and QuickBooks Time.
1. In QuickBooks Desktop, select Edit, then Preferences, and select Time and Expenses.
2. Select Company Preferences, then select the correct start day for the First Day of Work Week, then select OK. 
3. In QuickBooks Time, select Company Settings, then Payroll & Overtime.
4. Make sure the Week Start matches QuickBooks Desktop, then select Save.

Feel free to check this article for more details on the next steps of the integration process: Integrate QuickBooks Time and QuickBooks Desktop.

On the other hand, f you prefer to work with these two products separately, you'll need to ensure your payroll setup in QBDT is correct. You can do so by reviewing your employee's payroll information in the Employee Center. You can also set a time off policy and choose if you want to accrue their Sick/Vacation time off. 

If you want to include the employee’s sick pay or vacation pay hours while processing your payroll, you need to enter and add it as an item in the paycheck. 

Moreover, here are some references you can read to help you manage your employee's time in QB Time and QBDT and other related tasks:

• Set up and Manage Time Off in QuickBooks Time.
• Set up and configure time off accruals in QuickBooks Time.
• Fix QuickBooks Time payroll hours display in QuickBooks Desktop.

You can drop a post or comment below if you have any other QuickBooks or payroll questions. We're always here to help. Stay safe always!