Reimburse employee direct deposit

Hello Kindred Counting,

Employee reimbursements can be added to their paychecks with ease. We just need to set up another pay type on their profiles. You can see the detailed steps in this article: Reimburse an employee.

After that you can processes a payroll for the employee.

We'll be right here if you need anything else. Have a great day!

Would this show up on their W2?

Hello there, CountingOSEFC. 

Reimbursement payments aren't taxable so they don't appear on payroll tax or other tax reports, or on W-2 forms. They're also not included in the wage base used to calculate deductions such as 401(k) amounts. For guidelines on reimbursements, check the Employee business expense reimbursements section of IRS Publication 15, Circular E — Employer's Tax Guide.

I'll be here if you need anything else. Just leave a reply below and I'll surely get back to you. Keep sfe and you take care always!

How do I direct deposit only a reimbursement to an employee?  Not their wages, if they are on autopay?  I have quickbooks online. 

How do I direct deposit only a reimbursement to an employee?  Not their wages, if they are on autopay?  I have quickbooks online. 

Hello there, @ARCbkp.

I'm here to show you how to reimburse an employee via direct deposit. This can be done in just a few steps. 

Here's how: 

1. Go to Payroll, then Employees.
2. Select your employee.
3. From Pay types, select Start or Edit.
4. Scroll to the Additional pay types section and select Reimbursement.
5. When you’re finished, select Save.

After creating an item, update your accounting preference to make sure the reimbursement amount post to the correct account.

Once done, we can add an employee reimbursements to their paychecks and choose direct deposit. 

Finally, you can now run payroll with a reimbursement amount. For more details and steps check out this article for your reference: Reimburse Your Employee.

You might also want to visit our page for future reference: Employees and payroll taxes.

Keep in touch if you have any concerns with payroll. I'll be right here to help.