Reissuing Expired Paycheck

CentralMachining · ‎February 23, 2023

I have an employee that never cashed a check from 2021. The employee still has the check but since it is +6 months old the banks will not cash it. All the suggestions online here are to reissue the check which I can do but QuickBooks will not allow me to change the date, which is the core of the issue. I don't know of a way to simply recreate the paycheck either since deductions and taxes have already been withheld and paid years ago.
What is the best way to A) Get my employee paid and B) Have all my accounts (in QuickBooks and the real world) to balance?

BigRedConsulting · ‎February 23, 2023

In this case, don't create a paycheck.

Instead, create a regular check for the net pay amount. In the detail area of the check, use the same bank account you're writing the check from. This will create both a debit and credit to your bank account, for a net 0.00 change in the account. Print the check with a new check number and give it to the employee as a replacement.

Then, when you reconcile, clear both the old check, the new one (when it clears) and the "deposit" you'll see in reconcile that is the result of using the bank account in the detail area of the check.

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BigRedConsulting · ‎February 23, 2023

In this case, don't create a paycheck.

Instead, create a regular check for the net pay amount. In the detail area of the check, use the same bank account you're writing the check from. This will create both a debit and credit to your bank account, for a net 0.00 change in the account. Print the check with a new check number and give it to the employee as a replacement.

Then, when you reconcile, clear both the old check, the new one (when it clears) and the "deposit" you'll see in reconcile that is the result of using the bank account in the detail area of the check.

CentralMachining · ‎February 27, 2023

Thank you!! This answer makes perfect sense and thank you for explaining why too.

Davey-Joy · ‎April 10, 2024

Could you help me understand this process: "In the detail area of the check, use the same bank account you're writing the check from

What is the detailed area?

How will this create both a debit and credit?

Then when I reconcile how will this create the "deposit"

Thank you Davey-Joy

Davey-Joy · ‎April 12, 2024

This sound like the best way to replace my check, as posted above I am just trying to figure out how it will create the both the debit and credit.

Any help would be great.

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Reissuing Expired Paycheck