Reprint W-2 Copy A for filing with Social Security

Greetings, @CDK.

Reprinting from the saved filings will produce all the W-2 forms. You can get a copy of the part for Social Security from File Forms section by pulling up the data again. 

Here’s how:

1. From the Payroll Center, tap the File Forms tab.
2. Highlight the Annual Form W-2/W-3 – Wage and Tax Statement/Transmittal, then click Create Form.
3. Choose the appropriate option in the Select Employees and Select Filing Period sections, then hit OK.
4. In the Select Employees for Form W-2/W-3 window, select Review/Edit to make sure everything is correct on the form.
5. Once ready, click the Print for Your Records button. 
6. Pick a paper type from the Select paper section.
7. Select W-2 – Copy A: for the SSA, 2 per page (1 per page if only 1 employee) under the For government section. 
8. Hit Print PDF.

Take a look at this article for more information: Print W-2 and W-3 forms. I'm also leaving this resource that talks about re-printing W-2 employee copies for future reference: How to reprint or replace employee W-2 forms.

Please know that I'm always here to help if you need further assistance. Wishing you and your business continued success!

Is it possible to make reprinting W-2's more dificult?

With QuickBooks Desktop, it is possible to reprint the W-2 form, @AThorn. Let me guide you through the steps to do this.

We can archive the W-2 forms on the Saved Filings tab. 

Here's how:

1. In the Payroll Center, select the Payroll tab.
2. Choose the File Forms tab.
3. From the Filing History, click Saved Filings.
4. Locate the W-2 form, then click the link under the Saved PDF column.

Otherwise, you can download the W-2 form from the IRS website and manually fill it out. You can simply pull up a tax worksheet from QuickBooks for your reference. Here's how:

1. Go to the Reports menu.
2. Choose Employees & Payroll, and select More Payroll Reports in Excel, then choose Tax Form Worksheets.
3. From the downloaded Excel file, click Annual W-2/W-3. Then, change the year.
4. Click Create Report.

Additionally, here's an article you can read about printing W-2 and W-3 forms. Feel free to visit our Tax forms page for more insight s about adding and managing your tax forms.

Keep me posted if you have further concerns managing payroll forms in QuickBooks. I'll be around to lend a helping hand. Stay safe always.