reprinting a payroll check from a prior month in quickbooks desktop

Ke-ri · ‎April 25, 2023

How do I reprint a lost paycheck from a prior month without messing up my tax liability from that month.

BigRedConsulting · ‎April 25, 2023

Well, there's no accounting event associated with stopping a check from being paid, at least in the case where you've reprinted the transaction on another check.

There's no requirement to keep such a record in your accounting system, but you could create a standard bank check in your check register (not a paycheck) with the old check number and then void it and add a comment that you stopped it.

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BigRedConsulting · ‎April 25, 2023

Printing a check again (and again and again and again...) won't change your books or your payroll. Think of printing a check like creating a report and printing it.

And, since it's only a month old, there shouldn't be any issues cashing a new printed check with last month's date.

Ke-ri · ‎April 25, 2023

Thank you for your help. How should I handle the check number? Correct the original check to reflect the current number? Or can I simply reprint the check and it will not register again?

Your help is very much appreciated.

BigRedConsulting · ‎April 25, 2023

When you reprint the check, QuickBooks will assign the new check number to the existing check transaction. It won't duplicate the check in you books.

Ke-ri · ‎April 25, 2023

Thank you, sounds simple! One more question, I will have to stop pay the original check, how do I record the stop pay?

BigRedConsulting · ‎April 25, 2023

Well, there's no accounting event associated with stopping a check from being paid, at least in the case where you've reprinted the transaction on another check.

There's no requirement to keep such a record in your accounting system, but you could create a standard bank check in your check register (not a paycheck) with the old check number and then void it and add a comment that you stopped it.

Ke-ri · ‎April 25, 2023

Thank you so very much for your help!

Carneil_C · ‎April 25, 2023

It's good to hear that BigRed has sorted out your issue, @Ke-ri.

The QuickBooks Community will always be around to lend you a hand any time you need guidance.

You can post anytime if you have further assistance with any QuickBooks Desktop or payroll-related tasks. I hope you have a pleasant day ahead. Keep safe always.

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reprinting a payroll check from a prior month in quickbooks desktop