Let me guide you on how you can fix your incorrect W-3, GramX4.
Fixing incorrect W-2 and W-3 forms depends on your payroll service and whether they have been already filed or not.
If you find a mistake before you file your W-2s, you don't need to create or file a W-2 form. You can follow the steps to fix the problem:
- Fix the issue with your product.
- File your W-2 forms as you normally would.
However, if you and your employee find the mistake after you file your W-2, you can create your W-2c and W-3c in QuickBooks and print them on perforated paper. You'll have to file the W-2c and W-3c manually with the Social Security Administration. Here's how:
- Open QuickBooks Desktop
- Select Employees, then Payroll Center.
- Select the File Forms tab.
- Select Annual Form W-2c/W-3c - corrected Wage and Tax Statement, then Create Form.
- Select the employee’s last name.
- Select OK.
- Select the employee(s) who need a W-2c. Select Review/Edit.
- Answer the question: Have you made the W-2 corrections in QuickBooks Desktop?
If Yes - The current QuickBooks Desktop info shows in the Correct information column on the W-2c. Enter the Previously Reported amount for the items that should be corrected.
If No - The current QuickBooks Desktop info shows in the Previously Reported column on the W-2c. Review each W-2c worksheet and enter the correct amounts in the Correct Information column.
- Review each page and select Next as needed.
- Check the box Check if this is a W-2c (corrected W-2).
- Fill in only the lines that need to be fixed in both the Previously Reported and Correct Information columns. Do this on Federal, State, and local info as needed.
- Remove the amounts from the remaining lines. Right-click on the amounts and select Override, then delete the amounts. Do this on Federal, State, and local info as needed.
For other scenarios with incorrect W-2 and W-3, check out this article for other solutions: Fix An Incorrect W-2 and W-3.
Additionally, learn how you can customize reports to help you manage payroll and keep track of employee expenses. Go through this article for reference: Customize Payroll And Employee Reports.
You can always reply below if you have any other concerns about W-2 or W-3 correction. As always, we're here to cover all your needs. Have a nice day!