I'm trying to fill out my quarterly report for unemployment insurance for the 3rd Q. The Worksheet quickbooks gives me says i have 1 employee for the month of july and 2 employees for aug and sep. Both employees were paid every friday in july except the second friday (July 13th 1 employee was paid and 1 was not). Why does it say there is only 1 employee for july when there were clearly 2? I have called and asked quickbooks and they told me "it's because the Dep of Labor and Workforce in TN states to report the number of employees receiving pay for the pay period which includes the 12th of the month. Meaning this only asks for employees that were paid for the pay period of the 12th so therefor it would only show 1 employee for the first month of the 3rd Q." I called the Dep of Labor and they said that is false. They said if they worked at all in july or were paid in july you count them so it should say 2 employees. How do i change this in quickbooks?
I can share a bit more about the quarterly state forms in QuickBooks Online.
Our Support Team ensures our customers are compliant with the state regulations and tax policies. In line with that, the forms in QuickBooks Online follow the same guidelines as your state agency.
Employees will only show up on your state forms if their pay period covers the 12th of at least one of the months in your reporting form. However, regardless of the number reported, the form will reflect all the unemployment taxes withheld for the quarter.
Currently, there isn't an option to edit the report to correct the number of your employees. As a workaround, you can manually fill out the form from your state website for filing.
Also, I'd suggest sending a product suggestion to our developers for them to know about your report preference. Here's how to do that:
Click the Gear icon.
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Choose Feedback for the Category.
Click Send message.
That's it, drywalldynasty. Please keep me posted if you need further assistance. I'm here to help you anytime.
Generally QuickBooks looks at the pay period, not the paycheck date. If an employee was working on the specific date and received a paycheck for it, the paycheck should indicate the pay period he was working. But if he wasn't working that week, then there would only be one employee rather than two.