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Level 3

Use time data to create paychecks...Quickbooks Desktop User



Please correct me if I am wrong, but if I am paying an employee hourly who will be filling out/turning in time sheets, do I need to check the box for "Use time data to creat paychecks" under the Payroll Info tab for that specific employee? Or, am I OK to manually input their hours worked based off of their turned in time sheet?


I guess I am almost looking for a "definition" of what exactly checking the box for "use time data to create paychecks" means and what it will do?


I would hate to assume.


Thank you very much in advance!

2 Comments 2
Community Champion

Use time data to create paychecks...Quickbooks Desktop User

If you check the box, then time recorded using the QuickBooks time feature for the employee for the pay period dates - recorded before you create paychecks - will be summarized and pasted in to the earnings table of the paycheck.  You can then edit it if needed.


You can also use the time feature in QB and not use the resulting time for payroll (don't check the box in this case.)

Level 3

Use time data to create paychecks...Quickbooks Desktop User

Thank you so much for your reply and for your help. If you don't mind, I would like to ask you another payroll question (I have an accountant that I work with, but they are currently away). If I have an employee who, according to their W-4, has $20.00 withheld every week, and my company pays bi-weekly, am I OK to enter in the $20.00 in the extra withholding box on their tax info. tab? I would assume since QB knows we pay bi-weekly and that is how he is entered into the system that it would calculate his extra withholding correctly for each paycheck he will receive.
Thank you for your time, and I am sorry if I am asking simple questions. I just really do not want to make a mistake when the time comes.
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