Using Location tracking for Payroll in QBO

Thanks for responding.

So to clarify - there is no way to use the location tracking feature with payroll, with multiple locations? All payroll expenses will automatically go to the default location ?

Thanks for responding.

So to clarify, the location tracking feature does not work with payroll expenses, and multiple locations?  All payroll expenses default do the main location ?

The location tracking does not apply to payroll transactions, bkehl.

However, you can add the location details in the paycheck's memo field. Then, run a report and customize it to add a Memo column.

1. Open the paycheck and go to the bottom section.
2. In the paycheck's Memo field, enter the division details.
3. Once done, go to Reports and run the Recent Transactions report.
4. Click Customize, then filter the Rows/Column by Date, Transaction Type, Name, Memo/Description, and Amount.
5. Also, in the Filter drop-down, select the Payroll check in the Transaction Type drop-down.
6. Click Run Report.

If you have any other questions, please feel free to ask.

Hi, wow, that's very unhelpful. It results in all of our reports when dividing by Location to have a whole column of "Not Specified" for payroll transactions. Is this location tracking payroll transactions planned to be added soon?

Hi there, christchurchchatt.

Welcome to QuickBooks Community. This isn't the kind of experience I want you to feel with the availability of features while using QuickBooks Online.
 

We are unable to provide a specific timeframe for when the location tracking feature will be added to the payroll transactions. Rest assured, I'll take note of your idea so that it's included in other customers' requests for future product enhancement of QuickBooks Online. Our engineers are looking for great ideas from users, like yourself, when deciding how to enhance the program.

To see additional information about how location tracking is used and how it works, you can refer to this article: Set up and use location tracking.

 I also suggest visiting our QuickBooks Blog to know about the latest news and updates from QuickBooks Online.

Please stay in touch, and come back to the Community if you have any further questions or concerns. I'm always happy to help.​

@christchurchchatt 

You may record payroll data as Journal Entries to define Class and Location.

I have a new client who needs to track locations (4 stores).  I use the Weekly timesheets function and entered the locations there, assuming it would carry through to the financial statements (by location).  Now that I am running my first set of monthly financials I see that all payroll expenses are in the "not specified" column.  I would have thought using timesheets would have allocated the wages and expenses.  To me, this is a simple way to make Locations allocations work.

Has there been any updates for tracking staff?  I have staff set up in Classes for different offices, but I need to use location to assign them to departments.  I am using this information for budget purposes.  Any suggestions are appreciated.

Let me help share information about tracking your stuff and assigning locations for payroll in QuickBooks Online, @VirginiaCarol.

As of the moment, there isn't an integrated way to utilize multiple locations for payroll transactions. And we're also unable to determine the exact turnaround time as to when will this feature be updated. 

You're on the right track in setting up classes for each office you have but it's best to manually track the location for each department. While the option is not yet available, you can let our developers know about your request by sending feedback. Let me show you how.

1. Go to the Gear icon.
2. Select Feedback.
3. Enter a few words describing why you wanted to assign multiple locations to a payroll transaction and how it helps in tracking your budget.
4. Click Next.

I'm adding this article for you to keep track of the feedback request you've sent: Customer Feedback for QuickBooks Online.

If you have any other related concerns with assigning classes and locations for transactions, please let me know in the comments below. I'll be here to answer all of them. Take care and stay safe!

@VirginiaCarol 

Utilize JE and you can assign the Class and Location.

Hi there Kavco,

What if you set up the Chart of Accounts and your Payroll items by your specific locations. This will give you control with data mapping. You could also setup Service items by location or labor category (ie person) using initials or abbreviations as categories.

I agree, it is very frustrating that Quickbooks Online doesn't have the location tracking feature for payroll transactions. It take so much time every month to book journal entries to fix it. COME ON QUICKBOOKS!!!

This is terrible that you don't have the ability to set the Location field for a particular employee's payroll. Do you not realize that payroll is one of the biggest expenses at a Location, and that without this feature, it's impossible to track the amount of payroll and payroll taxes incurred at a particular Location?

Please tell your product team and engineers to get this fixed RIGHT AWAY.

Agreed...this is a joke. We have employees who work in multiple locations, some of which are in Kentucky municipalities (and counties) which require withholding for local occupational tax...and some of which are in Ohio, which doesn't have occupational taxes per se, only municipal income taxes (some cities only). As far as I can tell, then, there's no way to track and pay with any accuracy an employee who works hours at more than one such location. Of course when I chatted with a QB 'expert,' she just parroted irrelevant cut-and-paste regarding state tax reciprocity (which, of course, I understand and which is completely irrelevant). Way to go, Intuit!

we want to run reports by LOCATION not class. Please provide this commonsense feature.

It's been 2years, why has this not been resolved, and solution developed? Please provide the payroll by location feature!!!

Just wait until you find out that you have to fake employee address to the working address for payroll taxes to be properly applied. Quit messing around with stupid user interface changes that suck and get on important things like location tracking for employee wage expenses AND state tax insurance!

I know this reply is a year old, but it still doesn't let you add a location for payroll.

In order to remove it from the non specified column on the P&L I made the following journal entry. 

I just debited and credited the same account but with the debit being in the location I wanted the balance. 

I am able to manually add locations, but is there a way yet to have added automatically?

You can you just have to do it manually add it each check and payroll liability!    I am wondering when it will be automated.... It is very time consuming when you have 8 locations to go through each person, it is HORRIBLE!

I know you can add locations manually but is there a way to get it to do it automatically on payroll check and payroll liabilities yet?   It is HORRIBLE having to go back to each check and then liabilities!

I agree!!!! Quickbooks needs to quit making dumb "updates" like adding a "modern" view, and instead fix issues like this that will actually help us!

For the time being, automatically adding location on payroll checks and liabilities isn't yet an option in QuickBooks Online Payroll (QBOP), goose auto. I'll provide more details about this and encourage you to send feedback or product recommendations to help improve the features and your experience with the platform.

We understand the advantages of automating location tracking for payroll transactions, but this capability is currently unavailable, and we cannot specify when it will be implemented. Our product engineers continuously seek to fulfill our customer's needs, and your input is vital in deciding which features will be included in upcoming updates. To do this, here's how:

1. Go to the Gear icon.
2. Select Feedback.
3. Type in your recommendation in the Share your feedback field.
4. Click Next.

You can also visit our QuickBooks Online Feature Requests page to track the status of your submitted feedback.

Moreover, you can also check out this article to provide additional assistance in finalizing this year's payroll and getting ready for the next using QBOP: Year-end checklist for QuickBooks Online Payroll.

We appreciate your patience while we work on this. Feel free to get back to this thread if you have other payroll and feature concerns or questions about location tracking in QuickBooks. We'd be more than happy to help.