Using payroll deduction for employee to reimburse a personal expense charged on company credit card

Thanks for checking this with us, ajsutter.

Let's record your personal expense charge on your company business account. Follow the steps below to be guided:

1. Go to Payroll, then Employees.
2. Select the employee’s name.
3. In the Pay types section, select  Edit.
4. Scroll to the Additional pay types section and select Reimbursement.
5. When you’re finished, select Save.

Once done, you can create a paycheck and enter an amount in the Reimbursement field.

To create a check: 

1. Go to the  Payroll menu, then select Employees.
2. Click Run Payroll.
3. Select your desired payroll schedule, then Continue.
4. Fill in the necessary information.
5. Select Preview payroll.
6. Choose Preview payroll details or Submit payroll.
7. Select Finish payroll.

More about the whole process of reimbursing an employee can be found in this article: Reimburse your employee

Anything else you need help with can be answered here in the Community. Just let me know and I'd be happy to assist. Have a good one.

The employees need to reimburse the company for personal charges they put on the company credit card.  The company is not reimbursing the employee.

Thanks for getting back to us with clarification on your concerns, @ajsutter. I'm here to guide you in deducting the personal charges from the employees' paychecks.

To do this, you'll need to l set up a Payroll Deduction item from Net pay as wage garnishment. 

Here's how: 

1. Go to the Workers tab, then click Employees.
2. Select the employee's name, then select Edit next to Pay.
3. In section 5, select + Add a new deduction or + Add deductions.
4. From the Deductions/contributions dropdown menu, choose New deduction/contribution.
5. Choose a Deduction type and Type from the small arrow icon, then enter Provider name(appears on a paycheck).
6. From the Amount per pay period icon, choose $ amount or % of gross pay and enter the $ amount or percentage. Do the same for the Company-paid contribution as applicable.
7. Click OK, then Done.

To match the reimbursement to the expense, use the same account in the payroll item to be used for the deduction on the employees' paycheck. 

To make sure your books are correct, I'd recommend consulting an accountant.

Keep in touch if you have additional questions. I'll be here to guide you more.