Vendor check detail button brings up complete payroll detail for any vendor. Anyone have a way to prevent this?

Thank you for posting your concern in the Community regarding the vendor check detail button that displays complete payroll details for any vendor, @yujm. Allow me to clarify things so I can provide an exact resolution based on your situation.

Could you please specify the exact page where you found the Vendor Check Detail button? Is it on your vendor's check or the employee's paycheck? Also, kindly provide a screenshot for visual reference.

If you're paying for a vendor or a contractor, you'll need to write a check. However, those transactions do not have the button in question.
If you're referring to a payroll check for your employees then, you can see a Paycheck detail button which brings up the year-to-date and other details including the amount of the paycheck. However, if you want to prevent that information from bringing up, especially the year-to-date amounts, the option to do so is unavailable.

You can check out this article for more details about the process of paying contractors and employees:
 

• Pay a contractor with a direct deposit
• Create and run your payroll
   

Additionally, please see the attached articles for future reference on generating financial and payroll reports in QuickBooks:

• Customize reports in QuickBooks Desktop
• Run payroll reports
   

Feel free to click the Reply button if you have additional information or questions about the vendor check detail button bringing up payroll details. I'm always here to help you.

I will pull screen shots and show you.

Here is a snippet of the issue.  The top shows the vendor check (Desktop Enterprise).  I circled the check detail button.  When clicked the check detail report comes up and every time it shows the entire detail of the payroll check run and then lists all other checks when it should only show the detail of this vendor check.  So, my accounting office can see the details of every check, including garnishments etc.  Not legal! I reached out to QB and was told this was done on purpose and was not going to be changed.  I was told to tell my staff, do not click that button.  I have limited permissions, but it really limits what the staff is capable of doing.   Of course, my CEO said get off QuickBooks. I am planning a move Jan 1, but was hoping someone would have a good work around. Thanks for your input.

I appreciate you sharing more details about your situation, yujm. Safeguarding sensitive information while accessing vendor check details is essential, and I perceive clearly the challenges this issue poses to your workflow. I’d like to explain how you can access the said details without disclosing private payroll information.

The Check Detail report in QuickBooks Desktop offers a comprehensive view of all transactions related to each check in a specific reporting period, allowing you to see all details, including garnishments. You can run a Transaction Journal instead to view the elements of a particular check alone

Here's how to do this:

1. Locate and open the check you've written in QuickBooks Desktop.
2. Go to the Reports tab.
3. Click Transaction Journal.

This will generate a report showing only the details of that specific check, helping you avoid displaying sensitive payroll information while allowing your staff to access the necessary vendor check details.

For additional information on running and modifying reports to view specific data about your company, please refer to this article: Customize reports in QuickBooks Desktop.

You might also want to export reports from QuickBooks Desktop. Here's a helpful guide to walk you through the process: Export reports as Excel workbooks in QuickBooks Desktop.

If you have any more questions or concerns regarding running reports or anything else QuickBooks-related, please feel free to reach out. I'm always here to help you navigate these challenges and ensure your QuickBooks experience is as seamless as possible.

Thanks for the reply.  That does not stop the problem of the information being there at the push of a button.  I have actually contacted the Cal Chamber attorneys and confirmed that this could cause privacy concerns.  

Thanks for letting us know about your concern, yujm.

I recognize you want to prevent the vendor Check Detail button from bringing up payroll details for any vendor, as this can create privacy concerns, especially with sensitive data.

However, this ability to have payroll information accessible at the push of a button works as designed. We added this to enhance how the software integrates payroll and vendor transactions. 

If you prefer the previous release, I recommend submitting product suggestions to our engineers since user feedback can influence future updates or changes in functionality. We value your thoughts to ensure you get to work conveniently.

Follow these steps to raise your concerns:

1. Go to the Help icon at the top menu. 
2. Select Send Feedback Online and then click Product Suggestion.
3. Enter your request, then tap Send Feedback.

I've added a screenshot below for visual reference:

Also, you can monitor your suggestions through this website and stay informed about recent developments by visiting our blog.

In the meantime, I recommend documenting your concerns and discussing them with your team to explore alternative solutions or safeguards that could help mitigate these privacy risks.

Furthermore, scan this reference to tailor the P&L report to your need: Customize reports in QuickBooks Desktop.

We are genuinely interested in your input as it may help enhance the program moving forward. Count on me if you need a hand managing checks, vendor transactions, or other concerns in QuickBooks Desktop Enterprise. I'll be right here to assist you promptly.