W2 processing to SSA E filing

Hello there, ECorona1621.

It's definitely not the experience we want you to have when seeking assistance for your concern. Let me share information regarding your eligibility to file your W-2s electronically with QuickBooks.

Please note that the filing process will depend on your state. In this case, you can electronically file your W-2s with Quickbooks if you're from these areas: Georgia, Illinois, Indiana, Montana, North Carolina, North Dakota, Utah, Virginia, or Wisconsin.

To begin with, here's how you can set up your W-2 E-filing:

1. Open your QuickBooks Desktop company.
2. Go to the Employees menu, then Payroll Center.
3. Open the QuickBooks Desktop Payroll Setup.
4. Select the File Forms tab from the Payroll Center.
5. On the Other Activities list at the bottom, select Change Filing Method.
6. Click on Continue.
7. Choose Federal Form W-2/W-3 from the list of forms and select Edit.
8. Click E-file, then Finish. This will open the enrollment instructions that you can read and print.
9. Close the View Enrollments window, then click Finish Later.

After that, you're now ready to create your W-2s. You can refer to these steps:

1. Head to the Employees menu, then Payroll Tax Forms and W-2s
2. Select Process Payroll Forms and go to the File Forms section.
3. Select Annual Form W-2/W-3 - Wage and Tax Statement/Transmittal, then Create Form.

Lastly, proceed to these steps to send and file electronically:

1. Select All Employees to file by batch from Process W-2s.
2. Enter the year from the Select Filing Period section, then click OK.
3. Choose the employees in the Select Employees for Form W-2/W-3 window.
4. Select E-File Federal Forms, then provide your business phone number and email address.
5. Once done, click on Submit.

You can view this material for the complete details about the process above: File your W-2 and W-3 forms.

On the other hand, consider visiting this page for an overview of the different states who'll send their forms directly to their agency: File your W-2 and W-3 forms.

Moreover, you might want to scan this article to help you prepare for the new year as it's almost the end of the year: Year-end guide for QuickBooks Desktop.

Don't hesitate to visit the Community space if you have additional questions regarding your W-2s or other related concerns in QuickBooks Desktop Payroll. We're always here to help you carry out different business tasks.

@KimberlyS  RE: It's definitely not the experience we want you to have when seeking assistance for your concern.

Nonsense. Support is exactly the way Intuit wants it to be. If they wanted it to be different (better) it would definitely be different.

Can Quickbooks Enhanced Payroll E-File W-2GU? 

In this case, you can electronically file your W-2s with Quickbooks if you're from these areas: Georgia, Illinois, Indiana, Montana, North Carolina, North Dakota, Utah, Virginia, or Wisconsin.

What about Guam area, can Quick books Enhanced Payroll E-File W-2 for 2023?

Appreciate your reply. Thanks. 

Hi there, VERONICA42.

I'm here to share some details about electronically filing your W2s in QuickBooks Desktop Enhanced Payroll.

As of now, filing in the Guam area isn't possible in the program. With this, I recommend manually filing your W2s in your tax agency.

Please feel free to reach out to me anytime if you require further assistance with filing taxes. My goal is to ensure that you always achieve your desired outcomes in your bookkeeping. Take care and stay safe!

I work in North Carolina and I do not have the state on my drop down menu to electronically file my w2's with the state of NC. I always electronically file my w2 with NC, what has changed this year quickbooks? I am trying for the year 2023.

anyone else here in NC having this same issues as me?

HELP!!!!

Hello there,

I would like to know what this means about the areas? I'm in the State of Alabama

Please note that the filing process will depend on your state. In this case, you can electronically file your W-2s with Quickbooks if you're from these areas: Georgia, Illinois, Indiana, Montana, North Carolina, North Dakota, Utah, Virginia, or Wisconsin.

I ask because I'm using QBO Core and I need to know since QBO filed my w-2s with the IRS, will Alabama form A-3 and W-2s be filed electronically for me or do I need to manually do this myself? In the past when I was using QB-Desktop I had to file these myself.

Hi there, KLEACH1 and jstew. Let me provide you with some information to help you resolve your queries. 

For KLEACH1's question, please ensure that you are using the latest version of QuickBooks Desktop Payroll. If not, you can update the software to the latest version, as this could be the reason why the state of NC is not appearing when you electronically file your W-2s in QBDT. This will ensure that you have access to the latest features and are compliant with the latest tax rates and calculations. 

Regarding jstew's question, if you are using QuickBooks Online Payroll Core, your state W-2s are automatically filed along with your Federal W-2s. This means that when you file your W-2s with the IRS, QuickBooks will also file the state W-2s for you, including your form A-3. 

For more detailed information, I recommend checking out this resource:   File your W-2 and W-3 forms.

Additionally, you may want to read this article to help you prepare for the new year as it is almost the end of the year: Year-end guide for QuickBooks Desktop.

If you have any further questions about W2 processing to SSA E filing in QBO and QBDT, please feel free to reach out to us. The Community is always available to help.