Where can i find my previously filed DE9 and DE9C tax liability forms?

It's great seeing you in the Community, amandareetabikha.

I have the steps you need.

You can view and print past filed payroll tax forms by following the steps below.

If you have the Enhanced version of QuickBooks Online Payroll, you can follow these steps:

1. Go to Taxes > Payroll Tax.
2. In the Forms section. select the View and Print Archived Forms if it was archived or filed electronically under Quarterly Forms.
3. Select DE9 or DE9C from the second drop-down menu and click form name link to view the information.
4. Click the View button and this will open the PDF on a new window. 
5. Select the Download or Print icon.

Here's a sample screenshot for a visual reference:

For QuickBooks Online Payroll Core, Premium, and Elite, here's how to access the form:

1. Go to Taxes > Payroll Tax.
2. Select the Filings tab. 
3. View your tax forms under Upcoming Filings or select Archived forms and filings. If available, Click Preview to view forms not yet filed.

You can read this article for reference: Access payroll tax forms and tax payments.

Please let me know in the comments below if you have more questions related to the payroll forms. I'll be around to provide the instructions. Have a great weekend!

It says no forms have been archived

Hello there, @amandareetabikha. Thanks for getting back to us.

There are two reasons why it says No forms have been archived when following the suggestion shared by my colleague above. Possibly, you haven't archived the form, or it was submitted outside QuickBooks. 

If you've filed the form within QuickBooks, you'll need to archive the form. Here's how:

1. Go to the Taxes menu.
2. Within the Payroll Tax, select Quarterly Forms or Annual Forms, as appropriate.
3. Choose the desired form.
4. Select the liability period. Then, click Archive.

If you filed a form electronically, you can't archive the form again after you make any corrections. In this case, save a copy for your records. I've added this article for further instruction in completing this task: Archive old forms in QuickBooks Online.

Still, I recommend giving us a short call to help you archive the form from an earlier period since these forms have been previously filed. It requires the collection of personal data to open your account. This way, our Payroll Team Support can look into this further in a secure space. Also, our payroll specialists have tools to archive the forms and ensure you can process them.
 

Here's how:

1. Go to Help at the upper-right corner.
2. Click Contact us.
3. Enter a short description of your concern. 
4. You can then choose how you want to start a conversation by choosing Chat, Callback, Call us.

I've gathered some articles for insights about accessing tax forms, and running some payroll reports within your QBO account:

• Access payroll tax forms and tax payments.
• List of payroll reports. It provides several payroll reports you can use to view useful information about your business and employees.

Please don't hesitate to leave a reply below if you have any other concerns or additional questions. I'm always here to help. Take care and have a good one!

QBO has changed a bit in order to find these reports.  I am able to locate them, but seems there is no way to download the actual filed report.  It just gives a snap shot of the dates and that it was accepted.  

Quickbooks, this workflow is no longer accurate. Will you please post instructions for the 2023 version of Quickbooks Online?

Hi @PRGav.

I can help share the updated directions in QuickBooks Online to find the previously filed state forms.

To access your previously filed DE9 and DE9C tax liability forms, you can still see them in the Archived forms and filings. But you'll have to click the Filings tab first in the Payroll Tax Center window.

Here's how:

1. Select Taxes and then go to Payroll Tax.
2. Click the Filings tab on the Payroll Tax Center window.
   
   
3. Go to Filing Resources by scrolling down and then select Archived forms and filings.
   
   
4. Utilize the Search field or scan the Archived forms window by changing the beginning date.
5. Select Filter and then check the specification box like Filed and Quarterly.
6. Hit Apply.
   
   

That's it. You should be able to see your filed state forms after following the directions above. You can also bookmark this article as a reference: Access payroll tax forms and tax payments. It covers the link to view previously made tax payments.

However, if you filed the forms outside QuickBooks and are unable to track them in the Archived forms windows, I suggest contacting our Payroll Support team to help archive the forms for you. This way, you'll get a chance to view them in Archived forms window.

Please get back here and share some updates. If you have other tax forms concerns, let us know. We're always ready to lend a hand. Stay safe and well!

Thanks for this, but it still isn't accurate.

Quickbooks archives all of my forms at the time of filing and archived forms are not downloadable. I have to contact support each time I want a form and it takes a really long time.