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terry.greenjeans
Level 1

How do I completely delete a company file from desktop version?

 
Solved
Best answer February 04, 2020

Best Answers
Jovychris_A
Moderator

How do I completely delete a company file from desktop version?

Thanks for posting to the Community, @terry-greenjeans.

 

You can delete the company file to prevent it from showing in the list of Company files. As mentioned above by @BigRedConsulting , you can locate and delete it like other files on your computer. You can type one of the following into the search bar in the Start Menu.

Make sure to include the asterisk (*) before the extension type (like *.qbw, *.jpeg, *.xls, *.js, *.docs, *.png) to ensure the search works correctly.

  • *.qbw (Working Files)
  • *.qbb (Back Up Files)
  • *.qba (Accountants Copy Files)
  • *.qbx (Accountants Transfer Files)
  • *.qby (Accountants Change Files)

 

The default location for a company files is: C:\Users\Public\Public Documents\Intuit\QuickBooks\Company Files. If you want to keep a copy of the file in case you want to check it someday, you can create a backup file. Then you can delete the company file.

If you're unable to see the file extension, you can change the folder and search options on the folder and uncheck the box in Hide extensions for known file types to distinguish the extension file type.

Please follow these steps:

  1. Go to the containing folder (C:\Users\Public\Public Documents\Intuit\QuickBooks\Company Files) and select View on the menu.
  2. Click Options and then select Change folder and search options.
    1.PNG
  3. Select View and then uncheck Hide extensions for known files.
  4. Click Apply and hit OK.
    Show.PNG
    There it will show the extension file type and quickly trace the file to delete it.

    2.PNG

 

If you want to remove/hide a company in QuickBooks Desktop, here's how:

  1. Go to the File menu.
  2. Select Close Company.
  3. Click the Edit List button.
  4. Put a check-mark next to the company file you want to delete.
  5. Click OK.

I'll add some articles as your reference in creating a company file without starting from scratch:

 

I'll wait for your Reply to check if there's something I can help you further. I'll assist you all the way. Enjoy your day!

View solution in original post

4 Comments 4
BigRedConsulting
Community Champion

How do I completely delete a company file from desktop version?

You don't really delete a company from QuickBooks, like you don't delete a word document from Word.

 

Do you mean delete the company? 

 

If so, the company is a file, like a word documents or spreadsheet.  You can locate and delete it like other files on your computer.

Jovychris_A
Moderator

How do I completely delete a company file from desktop version?

Thanks for posting to the Community, @terry-greenjeans.

 

You can delete the company file to prevent it from showing in the list of Company files. As mentioned above by @BigRedConsulting , you can locate and delete it like other files on your computer. You can type one of the following into the search bar in the Start Menu.

Make sure to include the asterisk (*) before the extension type (like *.qbw, *.jpeg, *.xls, *.js, *.docs, *.png) to ensure the search works correctly.

  • *.qbw (Working Files)
  • *.qbb (Back Up Files)
  • *.qba (Accountants Copy Files)
  • *.qbx (Accountants Transfer Files)
  • *.qby (Accountants Change Files)

 

The default location for a company files is: C:\Users\Public\Public Documents\Intuit\QuickBooks\Company Files. If you want to keep a copy of the file in case you want to check it someday, you can create a backup file. Then you can delete the company file.

If you're unable to see the file extension, you can change the folder and search options on the folder and uncheck the box in Hide extensions for known file types to distinguish the extension file type.

Please follow these steps:

  1. Go to the containing folder (C:\Users\Public\Public Documents\Intuit\QuickBooks\Company Files) and select View on the menu.
  2. Click Options and then select Change folder and search options.
    1.PNG
  3. Select View and then uncheck Hide extensions for known files.
  4. Click Apply and hit OK.
    Show.PNG
    There it will show the extension file type and quickly trace the file to delete it.

    2.PNG

 

If you want to remove/hide a company in QuickBooks Desktop, here's how:

  1. Go to the File menu.
  2. Select Close Company.
  3. Click the Edit List button.
  4. Put a check-mark next to the company file you want to delete.
  5. Click OK.

I'll add some articles as your reference in creating a company file without starting from scratch:

 

I'll wait for your Reply to check if there's something I can help you further. I'll assist you all the way. Enjoy your day!

BigRedConsulting
Community Champion

How do I completely delete a company file from desktop version?

@Jovychris_A 

RE: Right now, we're unable to delete the company file. 

 

What? Of course you can delete a company file. It's a file.  You can delete it like any other file.

Fiat Lux - ASIA
Level 15

How do I completely delete a company file from desktop version?


@BigRedConsulting wrote:

@Jovychris_A 

RE: Right now, we're unable to delete the company file. 

 

What? Of course you can delete a company file. It's a file.  You can delete it like any other file.


we're unable to delete the company file = there is no such feature yet in QBD = we have to delete the files manually.

 

@terry.greenjeans 

Should you have many company files, secure a backup copy of them (QBB) and restore them in new folder.  You may delete the old folder later completely.

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