Welcome to the QuickBooks Community, Pam. I appreciate you for providing detailed information about your concern. I've got steps so you can completely register for a new PIN through QuickBooks Desktop.
I recommend setting up or enrolling in the IRS e-file program within QuickBooks Desktop. This way, you're able to register for your PIN.
Here's how:
- Go to Employees and choose Payroll Tax Forms & W-2s. Then, select Process Payroll Forms.
- From the Other Activities list, select Manage Filing Methods.
- Select Filing Methods. Then, select Enrollments under the Filing Methods screen.
- Choose IRS, then Edit.
- Follow the on-screen instructions. Then, verify your EIN and enter your company’s legal name and address. Then, select Next.
- Enter the name, job title, email address, and phone number of the person the IRS can contact about your enrollment and your payroll tax forms. Select Next.
- Choose Send Information.
Please know that you need to wait up to 45 days to receive your 10-digit E-file PIN. Your QBDT enrollment appears Accepted when the agency receives your enrollment. You’ll then get a 10-digit e-file PIN by mail.
You may refer to this article to see extra details and how E-Services work: Set up Federal e-file and e-pay in QuickBooks Desktop Payroll Enhanced.
Lastly, refer to this article if you need details on how QuickBooks populates each line on the 941 and an equivalent report from your payroll software: How QuickBooks populates Form 941.
Feel free to add a comment below if you have further questions or concerns related to your 941 in QBDT. I'll get back to you, Pam. Have a great day!
