Hello there, @stratify.
Let me share insights about your concern with accepting prepaid cards for invoice payments in QuickBooks.
In QuickBooks, you can receive and process payments online, in person, or over the phone with QuickBooks Payments. Customers can pay using PayPal, Venmo, credit card, or ACH bank transfer.
If you use prepaid cards, you can manually track it when using QuickBooks. To get started, you can set up the liability account first using the steps below:
- Go to the Gear icon, select Chart of Accounts, and click New.
- For the Account Type drop-down, choose Other Current Liabilities.
- Pick Trust Accounts - Liabilities for the Detail Type.
- Enter the name of the account.
- Then, hit Save and Close.
Please refer to this article to learn more about handling gift certificates in QBO: Sell and Redeem Gift Cards or Certificates in QuickBooks Online.
Additionally, I agree that they would need to partially pay the invoice with all the cards until it's completely paid off since it's the proper way when using all the prepaid cards.
Moreover, you'll only be flagged if you use it outside QuickBooks, but since you'll be using it in QuickBooks by manual tracking, then it's okay.
Furthermore, I'm leaving this article for future reference in handling customer payments in QuickBooks:
Please keep me posted if you have clarification on handling payments using prepaid cards in QuickBooks. I'm always here to help you.
