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SueatCCC
Level 1

billable rates and classes

We use classes for our different projects.  When I enter payroll I enter the hours used on each class.  Unfortunately when I go to bill our projects out, the payroll costs are the actual not the billable rates.  Each project has different billable rates for each employee.  So an employee can have 5 different billable rates.  How can I enter payroll so that the class is charged the billable rate and not the actual rate?  

3 Comments 3
MadelynC
Moderator

billable rates and classes

Hello there, @SueatCCC.

 

You’ll want to enter a service item to your employee’s timesheet. So when you create an invoice, different rates will show in the service item as billable.


Here are the steps:

 

  1. From Employees menu, choose Enter Time and Timesheet.
  2. Select the employee.
  3. Enter the Job, Service item, and Class.
  4. Click Save &Close.

I've attached a screenshot for your visual reference:

job.PNG

 

Consider reading this link to get more ideas on how to organize your QuickBooks efficiently: Help articles.


I’ll be around if you need more help.

john-pero
Community Champion

billable rates and classes

In addition to @MadelynC  excellent answer you can get away with a single service item with or without a default rate and change the amount in the customer invoice. This might be appropriate if your employees track their time in TSheets. Or even if you use timesheet entry.. They only need to remember a single service item to enter when tracking and you adjust it when billing.

 

Your expense side will always be your exact cost of payroll even shen billable

Teri
Level 9

billable rates and classes

That sounds totally manual.

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