Can you force Assemblies to build when Invoiced?

BR15 · ‎October 14, 2020

We have QB Enterprise Manufacturer and Wholesale edition and we sell both parts and assemblies. We sell assemblies before they are built and I am fine allowing Assembly line items to go negative. However, it is time consuming to go back and Build Assemblies for each line item that goes negative. I am fine with allowing sales people to Invoice assemblies before they are built and for Assembly items to go negative but what would be a huge time saver is if QB automatically built the Assembly (when possible) when the Assembly was invoiced. Is there a way to do this?

Joseph_A · ‎October 14, 2020

Thank you for the clarification, @BR15.

As of the moment, the manual process in building assembly is the only available option. However, QuickBooks Desktop works with some third party application which allows you to auto-build Assemblies.

Click on this link for a third party application example: https://help.webgility.com/s/article/Auto-Build-Assemblies-in-Unify

Learn how QuickBooks lets you combine inventory parts and other items to build a product: Combine your inventory items to build finished goods.

Don't forget to leave your additional question in the comment section. It's my pleasure to help you further.

View solution in original post

TBracken · ‎November 02, 2020

Another third party program that will automatically build assemblies, based on a negative inventory level, is called Auto Build Assemblies. It's a real time saver. Check it out at autobuildassemblies.com.

View solution in original post

GlinetteC · ‎October 14, 2020

Hi there, BR15.

An Assembly item will not build at an earlier date if there is no qty on hand, you're unable to order items at present and build it before that receive date. When you sell to a negative inventory, the asset value is lowered by the present cost posting it to COGS. That value may have been right when buying a replacement stock.

You can check out this article for additional guidance: Track the products you manufacture

If you have further concerns about managing your inventory, please don't hesitate to add a comment below.

BR15 · ‎October 14, 2020

Thanks for your quick reply. I should have been more clear. I am not concerned at all about the financial issues relative to COGS/ Inventory asset. I am merely trying to avoid the time consuming manual process of finding each negative assembly and building that assembly. The parts are in stock for these assemblies but because I have not built the assemblies before they are invoiced, the assembly goes negative. Then I have to manually right click on it, choose Build Assembly, and build the assembly. It seems like there may be an option in QB that assemblies could automatically build when invoiced as opposed to going negative until I manually build them. I am hopeful someone can give me good news!

Joseph_A · ‎October 14, 2020

Thank you for the clarification, @BR15.

As of the moment, the manual process in building assembly is the only available option. However, QuickBooks Desktop works with some third party application which allows you to auto-build Assemblies.

Click on this link for a third party application example: https://help.webgility.com/s/article/Auto-Build-Assemblies-in-Unify

Learn how QuickBooks lets you combine inventory parts and other items to build a product: Combine your inventory items to build finished goods.

Don't forget to leave your additional question in the comment section. It's my pleasure to help you further.

TBracken · ‎November 02, 2020

Another third party program that will automatically build assemblies, based on a negative inventory level, is called Auto Build Assemblies. It's a real time saver. Check it out at autobuildassemblies.com.

Romanfence · ‎August 06, 2021

Have you found a solution yet? I have the same exact problem.

Jovychris_A · ‎August 06, 2021

Thanks for joining the thread, @Romanfence. I'll share a few pieces of information about the hurdle you're getting.

Currently, we can only build assemblies by hand. I know this could be beneficial if we're able to create assemblies automatically based on negative inventories. Thus, making you save more time and do a lot more things.

In the meantime, I suggest checking the QuickBooks Desktop App Center to search for compatible programs that will suit your needs. Also, you can use the third-party application presented by one of our Community members, @TBracken, on this thread.

On the other hand, I've added topics from this link for more tips about QuickBooks and managing inventory: Find help articles for QuickBooks Desktop.

If you have other questions about assembly, please let me know by adding a comment below. I'll come to help you. Take care, and have a prosperous business ahead!

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Can you force Assemblies to build when Invoiced?