Can you help me figure out why I cannot see a contractor on the File 1099 "Tracked for 1099" or "Not tracked for 1099" list?

Welcome to the Community, Amp.

I’m here to give you information on why you can’t see your contractor on file 1099 so you can track them better in your QuickBooks Online (QBO) account.

First, kindly ensure that your contractor is active and eligible for 1099 tracking. If you are in the middle of making your 1099, select the Add vendor from the list button in the Review Your Contractors Info window, then choose your preferred vendor.

Next, check that these transactions meet the reporting criteria, such as payments made through cash, check, or direct deposit, and exceed the minimum reporting threshold of $600. It is important to note that payments made by credit card, debit card, gift card, or a third-party network such as PayPal are not included in the reporting requirements as QBO will automatically exclude them. To view the list of contractors/vendors, follow the steps given below:

1. At the left panel of your QBO account, choose Expenses then Vendors.
2. Choose which vendor. 
3. Click Edit at the upper right corner of your screen. 
4. A prompt at your left panel will appear. Under Additional info, Mark checked the Track payments for 1099.
5. Hit Save. 

I highly recommend reading this article, as it states additional information and has different scenarios on how to fix the missing contractors on your 1099: Troubleshoot missing contractors or wrong amounts in 1099s.

You can also check this article that has frequently asked questions on 1099 forms and how they were addressed: Get answers to your 1099 questions. 

Let me know in the comments below if you have further inquiries about your missing contractor on your 1099 in QBO. I’m just a post away. Have a good one! 

Thank you for your reply. I had not found the Troubleshooting 1099 article.

This is how I found 2 out of the 3 accounts today: 

In step 1. Select Accounts I clicked the "Select accounts" button and checked boxes next to the accounts the vendors were coded to, for instance - Total Program Expenses. This helped me get 2 out of the 3 missing vendors on the list.

I cannot figure out why the 3rd vendor doesn't show up. We paid them once by check for over $600. They were coded to Total Program Expenses, their Track 1099 box is checked. We paid them in 2023. 

There is one instruction I don't understand from the troubleshooting maybe you can clarify:

"If you're in the middle of creating 1099s, on the Review Your Contractor’s Info window, select Add from Vendor list and select the appropriate vendor."

It seems like that may be the key but I cannot find "Add from Vendor list" as an option. There are 2 steps I'm looking at as I prepare 1099s. Step 1. Select accounts and Step 2. Review recipients. Neither of those pages has a button or prompt to Add from Vendor list.

On Step 2. Review recipients I've looked at the Tracked for 1099 and Not tracked for 1099 lists, filtered for Reportable payments and then for Non reportable payments and the vendor is not on them.  

Any help is appreciated. I'm getting nervous as we get closer to the 1/28 deadline. 

Forgot to add that the Vendor is Active and shows up on the Contractors list in the Expenditures-Contractors page

Finally figured it out! Vendor was shown as the owners name and I was looking for the name of the company. THanks! 

Hello there, @AMP24. We highly value you for updating us about the concern you're experiencing.

It's great to hear you successfully resolved the issue regarding the missing contractor in QuickBooks Online (QBO). We appreciate your efforts in trying out some troubleshooting steps to fix the problem. Additionally, I suggest referring to this article for further guidance on managing 1099s for contractors within QBO: Create and file 1099s with QuickBooks Online. 

Reply to this post for more clarifications about handling 1099 inside QBO. We'll be happy to assist. Have a good one!