I'm here to turn around this experience and resolve your concern with deleting a payment that isn't showing in the Record Deposit, @aSp3nem. I'll present the reason behind this to help you proceed with your tasks in QuickBooks Desktop.
One possible cause why you can't see a payment in the Record Deposit section is that this has already been deposited to a specific account. It also explains why you're receiving this message when deleting it, "You need to delete this payment from the deposit before you can delete the transaction itself or edit its name or amount." Thus, to remove this, you need to locate where it's recorded first before proceeding.
I'll show you how:
- Go to the Customers menu and select Customer Center.
- Choose the customer and tick the payment in question.
- Hit the Reports tab, then tap the Transaction History icon.
- Pick the deposit and Go To option to route you directly on the transaction.
- In the Make Deposit window, right-click on the payment, then Delete Deposit and OK.
- Once done, press Delete in the Main tab and OK to confirm.
Additionally, I've included an article that'll help you match your accounts to your bank or credit card statements, ensuring your books are accurate: Reconcile an Account in QuickBooks Desktop.
This should point you in the right direction, @aSp3nem. If you need further assistance while working on your payments and deposits in QuickBooks, click the Reply button and post a comment. I’ll be here to help and ensure everything is taken care of.