condense file not removing old items

I appreciate you for performing the condensed data, bamaya.

These is other way on how you can remove the other data , you'll have to locate the back up of the original file. From there, use data transfer to move all the current transactions (the last 6 years ago) to the old file.

Then, check the financial statements in the old file. Once correct, make a new file and you can use it moving forward.

Here's an article to learn more about creating company file in QuickBooks Desktop: Create QuickBooks Desktop company file.

Once done, you can export and import your list from your old company file to the new one. For more details about this, please check out this link: Export or import files.

Feel free to get in touch with our QuickBooks Care Team if you need help as you go through these steps. You can contact them by clicking the Help menu and then follow the on-screen instructions.

That's it. Please keep me posted if you have any additional questions, as I'm always here to help.

@bamaya 

Which QB Desktop year version are you using?

Premier Mfg Edition 2021

You should be able to split the file. Consider to condense your data so that it is only kept for less than 4 or 5 years. 

https://quickbooks.intuit.com/learn-support/en-us/help-article/data-utilities/use-condense-data-util...

Otherwise, you can buy a 3rd party service to remove inactive customers, vendors, items to stay under the 14,500 limit.