Confirming New Process for Projects

Welcome to QuickBooks Online (QBO), @skoz5555, and thank you for reaching out to us!

Your understanding of the new process in QBO is on the right track, and I'm happy to give you more details to help you manage your projects effectively. Your method

In QuickBooks Online Plus, the Projects feature allows you to organize your work into specific sub-categories under a main customer. 

For your migrated data that includes sub-customers (which were your old jobs), you can convert these sub-customers into projects:

1. Head to the Projects menu.
2. Click the New project dropdown button and select Convert from sub-customer.
3. Select all the sub-customers that you'll convert.
4. Hit the Convert button.

As of now, QuickBooks Online doesn't support sub-projects or hierarchical projects. Each project is standalone but linked to a customer. 

Moreover, here's how to mark a project as completed and inactive:

1. Go to the Projects menu.
2. Select the project you want to inactivate.
3. Click on the pencil icon (edit) near the project name.
4. Change the status to Completed.
5. Save the changes.

Additionally, you can track hourly labor costs and profitability by project using QuickBooks Online.

Should you have any further questions besides managing projects, feel free to reply here. We're here to help you every step of the way in your transition to QuickBooks Online.

In desktop, we would show all Jobs, including Completed, until 6 months after completion, then Inactivate so the screen is not complicated with tons of Jobs.  Is there a way in the Project window to show "Not Started", "In Progress" Projects, and not just one type?

Does "Canceled" do anything different than the others?  Thinking I could use that as the 6 month post completed projects?

Once I start making all of these changes, is there a way to revert back to the original file in the event I make a mistake?  I realize that Advanced does this; however, I don't need all other items in Advanced so am on Plus.

Thanks

I know some ways you can achieve an organized project window for your data, skoz5555.

Currently, displaying the two statuses in one project window is unavailable. However, you can open two tabs in your web browser - one for each status - to view both statuses simultaneously, with one on the left and the other on the right.

Here's how:

1. Open two tabs for your QuickBooks Online (QBO) company file.
2. Go to the Projects menu.
3. Press the Collapse button so it will hide the left navigation panel.
4. Click the Status dropdown, then choose In Progress or Not Started.
5. Press the Customer dropdown, then select your customer's name or All.
6. Hit the End Date dropdown, then choose a date.
   
   

You can also follow the screenshot below:

Regarding whether you can use the Canceled status for your post-completed projects, yes, you may do so since you can change the status if you want to make it in-progress or completed.

Also, please know that reverting data or having a backup file is exclusive to QuickBooks Online Advanced. Thus, you'll need to manually re-do anything you want to revert.

Additionally, I encourage you to view this article to help you track your project’s profitability: Create and manage projects in QuickBooks Online.

You can also run a Project Profitability Summary report to see your Income, Costs, and Profit on a specific date.

I'll be around to help if you have further questions about projects. Please feel free to let me know in the comment section.