We are a small church with a preschool. We're one entity in the eyes of the government (one EIN number) but pay church employees and preschool employees from separate bank accounts. But we file and pay taxes together, with the church reimbursing the preschool for their portion of the tax payment each month.
I didn't set it up this way -- not sure who thought it was a good idea 10+ years ago -- but we have had Quickbooks Desktop installed on two separate computers, under the same license and Intuit account, but therefore creating two company files, one on each computer.
The church computer houses ALL of its bookkeeping EXCEPT payroll -- income, expenses, reports, etc. The preschool computer ONLY uses QB to run everyone's payroll, for both the church and school employees, and for filing and paying taxes.
Now that we're being asked to switch to QBO, I was able to migrate the church company file (without payroll information) to online, but am I able to also migrate the other file (payroll) as well, or will that overwrite the income and expenses that have already been imported?
If we can't merge the two files into one QBO account, does that mean we will have to manually re-input all of the payroll we've already run this year (about 100 paychecks) so that W2s will be correct at the end of the year? And if we do that, will it try to make us file and pay the quarterly taxes we've already submitted??
I hope these questions make sense, let me know if you need clarification. I'm not an accountant, I'm barely even a bookkeeper (I only took over because I'm the church secretary and they needed someone to write checks and record deposits).
