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RLeonard
Level 1

Direct Deposit Offset

Hi.  I had to rebuild my QB file for a couple of months time at the beginning of the year.  I pay my employees through QB direct deposit so when I added these payments back in I also had to create a Direct Deposit Offset liability account (QB help had me do this- it's been a while so I am having trouble remembering just why we had to do it).  I got everything straightened out but I still have this huge balance in this liability account.  How do I zero that out without it affecting anything?

1 Comment 1
Maybelle_S
QuickBooks Team

Direct Deposit Offset

Hello there, @RLeonard.

 

The Direct Deposit Liability account should always be zero. When it is negative, it is because you have missing paychecks, duplicate liability checks, modified paycheck, or voided direct deposit checks.

 

Here's how to check it:

 

1. Click Employees at the top, and then select Employee Center.

2. Go to the Transactions tab, and then select Liability Checks.

3. In the Date field, verify all of the liability checks from the direct deposits you sent.

4. Look through the list of liability checks to see if the missing liability check appears. If the liability check is there but not in the register you expected, then the liability check is in the wrong register.

5. Open the liability check and change the bank account to the correct one.

6. To check for the missing paychecks, just click Paychecks on the Transactions tab and follow the same steps.

 

If there's a missing direct deposit liability or payroll check from the transaction list, you'd have to recreate it.

 

I've got you the articles that'll help you fix the issue:

 

• Recreate a missing or voided direct deposit paycheck in QuickBooks Desktop Payroll

• Recreate a deleted direct deposit payroll liability check

 

Please keep me posted if you have more questions. 

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