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Dee125
Level 3

download AMEX transactions for multiple cardholders

Using QB Desktop Pro 2109.  We currently have 1 AMEX credit card account that we download/import from the AMEX site every month.  We now want to be able to separate them by the cardholders so we know what each employee is charging without having to look at the actual AMEX statement, as it is separated there.  We were going to add sub-acccounts with each employee's name under the main AMEX account.  Example:

AMEX credit card account

     John Smith

     Mary Smith

This brings the problem of how do you get the download/import so that it will go to the correct sub-account?  Currently, the import goes into the 1 main AMEX account.  Is there a better way to do this?

2 Comments 2
Emily M
QuickBooks Team

download AMEX transactions for multiple cardholders

Hey there, @Dee125.

 

I’m here to further assist you with setting up a credit card sub-accounts in QuickBooks. For sub-accounts, you’ll be able to enter the charges and payments in their respective account register. The total amount of those charges should be equal to the total balance for the parent account.

 

Important: You’ll only need to reconcile the parent account.

 

Let me guide you on how to set up credit card accounts:

 

  1. Find Settings, then Chart of Accounts.
  2. Pick the Account, then push New.
  3. Choose the Credit Card, then click Continue.
  4. On the Add New Account window:
  5. Type the Credit Card Name. Note: If you are setting up a sub-account, you need to check the Subaccount of. From the drop-down, choose the parent credit card account. 
  6. Locate an option under When do you want to start tracking your finances from this account in QuickBooks?
  7. Enter your account's balance.
  8. Select Save Close.

 

For more in-depth about setting up, using, and paying credit card accounts to check out this article.

 

Leave a comment if you have other questions. I hope you have a good evening.

Dee125
Level 3

download AMEX transactions for multiple cardholders

Thank you Emily M.  I will try this. I have currently been distracted from working on it due to an "emergency" project, but I will try it when I can.  Thanks so much for your response.

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